Creative Studio Coordinator, Prophecy

Overview
Prophecy, Prosek’s award-winning creative, branding, and marketing business, is seeking a highly organized and proactive Creative Studio Coordinator to support studio operations, executive administration, and team coordination across the business.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable operating independently in a fast-paced environment with multiple competing priorities. This role offers meaningful exposure to senior leadership, agency operations, creative projects, and cross-functional initiatives, making it an excellent opportunity for someone interested in growing a career in executive support, operations, project management, or agency leadership.

What you'll be doing

Manage day‑to‑day calendar scheduling and coordination for Prophecy leadership, including the Chief Creative Officer

Coordinate internal and external meetings across multiple stakeholders and time zones

Support leadership with meeting preparation, scheduling logistics, follow‑up, and administrative coordination

Submit timesheets, and assist with routine administrative needs on behalf of supported executives

Manage expense reports, AMEX reconciliation, receipt tracking, and related administrative processes

Help manage competing priorities, scheduling requests, and time‑sensitive needs while ensuring leaders remain organized and prepared

Serve as a trusted resource for executive scheduling and coordination across the studio

Studio Operations & Team Coordination

Support the day‑to‑day operational needs of the Prophecy team

Assist with internal planning, logistics, and coordination for team initiatives, meetings, and special projects

Maintain operational trackers, documentation, and administrative processes that help keep the studio running smoothly

Coordinate cross‑functional requests and ensure timely follow‑through across stakeholders

Partner closely with the Chief of Staff on operational initiatives and evolving team priorities

Travel, Events & Awards Management

Coordinate travel bookings, itineraries, conference registrations, and related logistics for leadership and team members

Support internal and external event planning, including scheduling, vendor coordination, attendee management, and logistics

Assist with awards submissions by managing deadlines, collecting materials, completing forms, and coordinating uploads, working closely with the Chief of Staff

Assist with logistical coordination for leadership events and special projects as needed, in partnership with the Chief of Staff.

Administrative & Office Operations

Manage studio and office supply inventory and related vendor coordination

Coordinate office‑related logistics and operational needs across the studio

Provide backup support to Executive Assistants and administrative team members when needed

Support broader administrative and operational needs across the firm as appropriate

Assist with team engagement initiatives, celebrations, and internal events as needed.

Help maintain an organized, efficient, collaborative, and welcoming studio environment

What makes you qualified

1‑3 years of experience in executive support, office coordination, operations, project coordination, administrative support, or related fields

Proven ability to independently manage calendars, meetings, travel, expenses, and administrative workflows

Exceptional organizational skills and attention to detail

Ability to manage multiple priorities and deadlines simultaneously

Strong written and verbal communication skills

High degree of professionalism, discretion, and judgment

Comfortable supporting senior leaders and handling confidential information

Proactive, resourceful, and solutions‑oriented mindset

Strong interpersonal skills and ability to build relationships across teams and functions

Comfortable working in an environment with changing priorities and multiple stakeholders

Proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and Slack

Experience working within an agency, marketing, communications, professional services, creative, or entrepreneurial environment is a plus

What are the perks?

401(k) employer match

Premium healthcare plans, including medical, dental and vision coverage

Hybrid work model: 2 days in the office, 3 days from home - Pick your own schedule.

2 weeks of remote work per year

Generous Paid Time Off (PTO) package including birthday PTO

Custom career opportunities

The anticipated salary range for this position is $50,000‑$70,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Our Beliefs on Culture, Diversity & Belonging
We are committed to building a diverse workforce reflecting and embracing diversity of all kinds – geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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