Communications & Promotions Coordinator

Position: Communications & Promotions Coordinator
Classification Title: Events/Promo Coord II
Salary: $24.04 per hour, commensurate with experience, education, and qualifications

Position Overview
Play a central role on the Admissions team that acts as the front door to the university. Coordinate the creative development, design, and messaging strategy behind undergraduate recruitment publications, marketing campaigns, and communications to shape first‑impressions for prospective students and their families. Manage mailing processes, prospective student data, and outreach to a diverse group of stakeholders in support of the Office of Admissions’ recruitment mission.

Duties and Responsibilities

Manage calendar of promotional communications, including publications, email, and mailings, collaborating with Admissions team members to generate and edit content and meet deadlines for undergraduate student recruitment.

Coordinate updating, proofing, printing, and logistics of marketing materials and publications.

Coordinate large‑scale printing and mailing logistics with off‑campus partners.

Collaborate with University Communications and printing partners to enhance, design, and update new student recruitment print, email, online, and electronic communications.

Manage inventory, storage, logistics of publications and marketing materials.

Develop and maintain positive relationships with a wide variety of campus departments and partners.

Extract and harmonize mailing data from university databases such as Banner and the CRM.

Oversee student address updates and corrections provided by the USPS in the CRM and MSU database (Banner).

Assist the Director of Admissions with special projects, as needed.

Required Qualifications – Experience, Education, Knowledge & Skills

Professional experience with marketing or graphic design, and project management using design programs such as Canva.

Bachelor’s degree in Marketing, Graphic Design, or Communications.

Strong editing and proofreading skills with an eye for design, layout, and messaging in print communications.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Experience with college/university student recruitment efforts.

Experience with marketing or graphic design, and project management using design programs such as Canva.

Bachelor’s degree in Marketing, Graphic Design, or Communications.

The Successful Candidate Will

Demonstrate ability to coordinate, organize, prioritize detailed work and meet deadlines under minimal supervision, maintaining a positive, professional approach.

Demonstrate ability to design, format, and proof business correspondence and electronic communications.

Create and develop content to engage a diverse population of prospective students in pursuing higher education.

Show interest and willingness to learn data processing and extraction from databases such as Banner and the CRM.

Develop and maintain detailed, accurate record‑keeping systems.

Follow administrative policies, requirements, and procedures accurately.

Exercise initiative and good judgment consistently.

Operate work‑related equipment effectively.

Communicate effectively with employees and the public in person, over the phone, and by email.

Establish and maintain effective working relationships with co‑workers and the public in a team‑oriented environment.

Represent the Office of Admissions and its programs professionally and courteously.

Physical Demands
The duties require the ability to perform essential tasks with or without reasonable accommodations, including occasional lifting of objects up to 25 pounds and repetitive computer work.

EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Applicant Documents

Resume

Cover Letter

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