ADMINISTRATIVE AND COMMUNICATIONS SPECIALIST

This position manages digital communications, assists with office administration, supports financial and administrative recordkeeping, and provides administrative support for the Jewish Federation of Ventura County.

The ideal candidate is confident in managing social media and digital content and is adept at learning new technology. They are comfortable working events, balancing multiple tasks, and supporting a welcoming, connected community.

Key Responsibilities
Office & Administrative Operations

Provide general administrative support, including answering and routing phone calls, managing the VOIP phone system, processing mail, maintaining office procedures, and coordinating office supplies and errands.

Prepare correspondence and assist with gift acknowledgments

Monitor and maintain administrative records related to utilities, software subscriptions, insurance, vendor accounts, invoices, receipts, and recurring organizational expenses.

Coordinate with accounting to resolve billing issues and maintain accurate financial documentation.

Track organizational payments and maintain supporting financial records and spreadsheets.

Communications & Digital Engagement

Manage and maintain the organization's website, including event updates, calendars, and content.

Administer social media accounts by posting content, supporting audience growth, and responding to community interactions.

Assist with organizational communications, including email marketing, mailing list management, and CRM updates.

Event & Community Center Coordination

Provide administrative support for virtual and in‑person events, including scheduling, registrations, email communications, event materials, logistics, vendor coordination, inventory management, and onsite support.

Coordinate facility scheduling, room reservations, community space requests, vendor and contractor access, and facility use documentation.

Required Skills

Excellent written and verbal communication skills

Experience managing social media accounts for an organization, business, or nonprofit

Proficiency with Google Workspace and Microsoft 365 (including Outlook, Word, Excel, Teams, and SharePoint)

Comfortable learning and using new technology

Ability to troubleshoot basic technology issues

Ability to manage multiple projects and work independently

Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information

Professional and friendly demeanor when interacting with donors, community members, volunteers, and partners

Reliable transportation for local errands, meetings, mail pickup, and event support

Ability to lift and carry up to 25 pounds and assist with event setup and breakdown

Preferred
Experience with:

Bonterra (Network for Good) or other CRM

Experience managing website content through a content management system (CMS)

Zoom

Knowledge of:

Jewish organizations, customs, and observances

Nonprofit, educational, or community‑based organizations

Additionally, bilingual (Spanish or Hebrew speaking) a plus

Schedule & Compensation

$30.00/ hour

Part‑time: 25 hours per week

Hybrid work arrangement (primarily remote with some in‑office hours to start).

Flexible schedule within regular business hours

Six‑month introductory (trial) period

Must have reliable transportation for occasional errands, meetings, and community events throughout Ventura County

This position will begin at 25 hours per week, with the opportunity to expand into a full‑time role within the year based on organizational needs and employee performance. A full‑time position will include a benefit package. Full‑time hours will include an increase in in‑person work.

Looking for candidates living in the larger Ventura County area (including Thousand Oaks, Simi Valley, Camarillo, Ojai, Fillmore, Moorpark, Oxnard, Santa Paula, etc.) as well as Westlake Village, Agoura Hills, Calabasas, Burbank, Glendale, etc.

Ability to Commute

Ventura, CA 93003 (Required)

Work Location: Hybrid remote in Ventura, CA 93003

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