Executive Operations & Marketing Coordinator

Our client, a US Fortune 250 company and a global Medical technology corporation serving customers in Clinical Labs, Health care research & Pharmaceutical industry, seeks an accomplished Executive Operations & Marketing Coordinator.

Job Title
Executive Operations & Marketing Coordinator

Location
Franklin Lakes, NJ 07417

Duration
6+ months

Must-Have Requirements

1–3 years of experience in executive assistant, administrative support, marketing coordination, or operations support roles

Strong organizational and prioritization skills

High proficiency with Microsoft Outlook, Teams, PowerPoint, and SharePoint

Ability to work effectively in collaborative digital environments

Experience creating concise, executive-level communications and summaries

Job Description
The Central Marketing Support Coordinator provides centralized operational and coordination support to four senior leaders within the Central Marketing Organization, including the VP of Digital Experience Management, VP of Global Brand Strategy, VP of Global Pricing, and VP of Launch Excellence and Insights. This position combines executive support, marketing coordination, and AI-enabled content preparation to improve the speed, quality, consistency, and effectiveness of Central Marketing operations. The ideal candidate will have experience utilizing AI-powered tools to draft, summarize, organize, and streamline information while adhering to ethical and compliant AI practices.

Responsibilities

Manage calendars and coordinate scheduling for Central Marketing VPs

Organize meetings, prepare agendas, and ensure materials are distributed on time

Support executive-level priorities in a fast-paced, global environment

Utilize approved AI tools to draft summaries, communications, and business documents

Develop and maintain reusable prompts that improve consistency and efficiency

Leverage AI tools to identify patterns, risks, opportunities, and workflow improvements

Automate recurring tasks and deliverables where appropriate

Maintain organized folder structures, templates, and version control within Microsoft Teams and SharePoint

Build and manage a library of AI prompts, templates, and outputs

Ensure information is accessible, accurate, and consistently maintained

Coordinate cross-functional initiatives and ensure stakeholder alignment

Track action items through completion and elevate risks when necessary

Support marketing and operational initiatives with a focus on quality, speed, and consistency

Assist with preparation of executive-ready communications, summaries, and presentation materials

Minimum Qualifications

Bachelor’s degree in Business, Marketing, Communications, or a related field preferred; equivalent experience may be considered

1–3 years of relevant experience in executive support, administrative support, marketing coordination, or operations support

Strong organizational and multitasking abilities

Excellent written communication and documentation skills

Proficiency with Microsoft 365 applications including Outlook, Teams, PowerPoint, and SharePoint

Ability to collaborate effectively across digital work environments

Additional Qualifications

Experience utilizing AI-powered tools for drafting, summarizing, organizing, and streamlining information

Ability to maintain structured documentation, templates, and version control processes

Strong attention to detail and follow-through

Ability to support multiple senior leaders and priorities simultaneously

Preferred Qualifications

Experience supporting senior leaders

Experience working within a global, matrixed organization

Exposure to marketing, digital, or commercial business environments

Familiarity with AI tools for content drafting, summarization, and organization

Ability to apply AI tools responsibly to improve business outcomes

Equal Employment Opportunity Statement
Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

#J-18808-Ljbffr