Community Services Assistant Coordinator

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Community Services Assistant Coordinator
Full Time Cheyenne, WY, US

Salary Range: $18.00 To $18.00 Hourly

MAGIC CITY ENTERPRISES

DEPARTMENT: Community Services

JOB ANALYSIS: October 2020

Note: Statements included in this description are the essential functions of this position. Other non-essential functions may be assigned.

Relationship
Report to: Community Services Coordinator

Other Internal Contacts: All MCE staff and Persons-supported

External Contacts: Parents, guardians, family members, community facilities and resources.

Work Environment
5% internal meetings; 95% contact persons-served in MCE programs, classes, facilities and community locations.

FLSA Status: Non-exempt

Job Summary
The Community Services Assistant Coordinator is responsible for assisting with scheduling of Direct Support Staff, assisting with drills and inspections, filling in shifts, and other assigned duties while embracing the Mission, Purpose, and Core Values of Magic City Enterprises.

Job Qualifications

High School education or equivalent

Willingness to support people with disabilities to live successfully

Ability to work flexible hours for scheduled activities – in house and in the community. Ability to work on holidays and in inclement weather

Ability to keep accurate documentation

Physically able to assist persons supported as needed, able to lift up to 50 lbs safely

Basic computer skills

Valid Wyoming driver's license and insurable

Essential Functions

Responsible for scheduling DSP’s including taking call outs. Assists with finding shift coverage for open shifts, including covering shifts

Responsible for assisting community services locations with planning grocery lists and picking up grocery orders

Keeps track of the petty cash in community services locations, turns in all required receipts and documentation into business services

Understands and advocates for the rights of the individuals in services in a positive and proactive manner while treating all persons you work with dignity and respect

Maintain records and complete documentation as required by the Wyoming Department of Health

Serve as a good role model to persons-supported, program staff, and any other internal or external contacts, including modeling a positive attitude when representing the company and/or its programs

Assures individuals rights are not violated and assists with documentation of persons-served grievances and concerns

Maintains a positive attitude, follows work schedule in a responsible manner, maintains an appropriate appearance, demonstrates initiative, and uses good time management skills

Addresses agency concerns appropriately and uses grievance procedure when needed in a time of conflict

Health and Safety

Reorders and delivers medications to persons receiving community services

Audits MARS and reports concerns to their coordinator and health services accordingly

Follows individual care plans assigned by a health care professional, including documentation and/or reporting of change in status, appearance, wellness progress of the person supported

Is fully familiar with, or knows where to find policies, procedures, and guidelines for Magic City Enterprises and Community Service programs

Assures safety and sanitation of the facility settings to include emergency drills and responses, first aid, cleanliness of the physical space, and safe handling/storage of cleaning supplies. Reports any concerns to Community Services Coordinator

Facilitates emergency drills. Ensures all community services locations run drills on time and that documentation of each drill is turned in to the Business Services Manager. Conducts any drill follow‑up that is requested

Conducts monthly vehicle and safety inspections of community services locations and vehicles. Monitors vehicle oil changes, schedules oil changes as needed

Facilitates, monitors, and offers medications to persons-supported if necessary, at appropriate time as documented on the Medication Assistance Record. Works with MCE Health Services staff and Community Services Coordinator to assure the health and medical needs of persons supported are met

Attends required staff meetings and assigned in‑service training

Maintains training and certification in accordance with MCE policy, State standards, and individuals-served needs

Compassion

Proactively creates a positive atmosphere and reacts to crisis situations in a calm, professional manner; demonstrates an ability to prevent, or defuse crisis situations with minimal assistance

Assists with coordination of persons-supported schedule including but not limited to participation in leisure activities, social events, medical appointments, professional team appointments, and employment

Promotes establishment of social networks and involvement in the community

Assists persons-supported with the purchase of food, supplies, and services and keeps documentation and receipts for all spending. Assists persons-supported with the use of a debit card if applicable and maintain accurate records of use

Diversity

Develops and maintains a positive and effective relationship with the persons-supported, families, guardians, case managers, program staff, and other service providers with the goal of assisting the coordination of the persons-supported needs

Treats others as they wish to be treated while respecting their beliefs, values, and abilities

Adapts to individual needs on a daily basis

Accepts the differences of everyone they come into contact with, including their coworkers

Teamwork

Assists with taking persons supported to appointments as needed

Fills in open shifts as needed and for DSP’s that are ill or taking PTO

Relieves DSP’s so they can attend training

Maintains professional and timely communication with other staff members regarding any interagency or interpersonal concerns, issues, or problems

Interacts positively and appropriately with community members (i.e. schools, physicians, DFS, families and guardians, Case Managers, visitors) both in person and by telephone

Functions positively with other team members

Responds positively to feedback and suggestions of supervisors

Demonstrates creativity and innovation in supporting people with disabilities to live successfully

Takes responsibility for their actions

Understands that we are not just here to meet needs but to enhance lives

Assists with whatever needs to be done regardless of the shift assignment to meet the needs of the people we support and to further the Purpose and Mission of Magic City

Demonstrates selflessness towards others

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