PURSUIT/PROPOSAL COORDINATOR

Pursuit/Proposal Coordinator (full-time position)

Job Overview
We are seeking a detail-oriented, deadline-driven Pursuit/Proposal Coordinator to lead and support proposal efforts for public and private-sector opportunities. This role is responsible for coordinating, writing, and producing compelling, compliant responses to RFPs, RFQs, SOQs, and other pursuit-related materials in support of our civil engineering and surveying services.

Traits Of An Ideal FOCUS Team Player

Detail-oriented with a strong commitment to quality and accuracy

Self-starter who can manage tasks independently while collaborating with technical teams

Comfortable working with engineers, surveyors, and subject-matter experts

Calm under pressure and adaptable to shifting priorities and tight deadlines

Curious, coachable, and eager to improve pursuit strategies and outcomes

Responsibilities
Pursuit & Proposal Management

Coordinate end-to-end proposal development for government and private sector pursuits, including RFPs, RFQs, SOQs, and interview materials

Develop proposal schedules, outlines, and compliance matrices to ensure all requirements are met

Facilitate kickoff meetings and manage inputs from technical staff, project managers, and leadership

Track pursuit progress, deadlines, and deliverables across multiple concurrent proposals

Writing & Content Development

Write, edit, and refine proposal narratives, resumes, project descriptions, and executive summaries

Translate technical information into clear, client-focused, and persuasive messaging

Ensure proposals reflect the firm’s brand voice, differentiators, and win themes

Proofread and quality-check all materials for clarity, consistency, grammar, and compliance

Graphics & Production Coordination

Collaborate with graphic designers or marketing staff to develop layouts, infographics, and visual elements

Prepare final proposal packages for digital and hard-copy submission, including formatting, file assembly, and uploads

Ensure adherence to agency-specific submission platforms and requirements

Content & Process Management

Maintain and update proposal content libraries, resumes, project sheets, and boilerplate materials

Assist in post-pursuit debriefs, lessons learned, and continuous improvement of proposal processes

Qualifications
Required Qualifications

Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent experience)

2+ years of experience in proposal coordination, marketing, or pursuit support—preferably in the AEC, engineering, construction, or professional services industry

Strong writing, editing, and proofreading skills

Experience working with RFPs, RFQs, or formal proposals

Exceptional organization and time-management skills with the ability to manage multiple deadlines

Proficiency in Microsoft Word, PowerPoint, and the Adobe Suite (InDesign, Acrobat)

Preferred Qualifications

Experience in civil engineering, surveying, construction, architecture, or related technical fields

Familiarity with government procurement processes and public agency proposals

Experience with CRM or proposal management software (e.g., Deltek, OpenAsset, Cosential, etc.)

Basic understanding of graphic design principles and proposal layout

Experience supporting interview preparation or presentation development

Starting Pay
$60K – $80K

Schedule
This is a full-time, hourly position. 8-hour shift, Monday to Friday, no weekends.

Benefits

Paid time off accrued upon hire and increases with set benchmarks

13 paid holidays with opportunities to earn more for meeting company goals

Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60‑day probationary period

Access to dental, vision, life, and other insurance benefits after the probationary period

401(k) match after a 6‑month probationary period, matches 100% for the first 3% and then 50% for the next 2%

Employee Assistance Program

Employee and family engagement activities

Employee recognition

$10,000 life insurance policy 100% paid by FOCUS

A fulfilling and genuine work environment

In-house training and mentoring program

Many opportunities and resources for personnel development

FOCUS Consulting is an Equal Opportunity Employer/Affirmative Action employer and employment selection decisions are based upon merit, qualifications, and abilities. FOCUS does not discriminate in employment opportunities or practices based on: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law.

Notice to External Search Firms: FOCUS Consulting does not, nor do we intend to in the future, utilize the services of recruiters or placement agencies.

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