Marketing Coordinator

Position Summary
The prerequisite for this position prefers Proposal Coordinator level education and/or experience. Good organization skills and the ability to perform professionally in a high pressure, fast paced environment are required. As Senior Marketing Coordinator you will manage and implement hands‑on production and maintenance of marketing proposal pieces and support the business development and marketing efforts of the company.

Reports to
Director of Marketing and Business Development.

Education / Years of Experience
Bachelor’s degree with one to three years of experience recommended.

Without a degree, three to five years of relevant A/E/C experience required.

Skill Set
Proficient with Microsoft Office and Adobe Creative Cloud Software.

Primary Job Functions

Experience with writing request for proposal (RFP’s)

Organize and produce proposal responses

Coordinate project descriptions and project sheets

Maintain all firm resumes & personnel head shots

Update written proposal library information, charts, and graphs

Regularly communicate with marketing team to assist in developing proposal information

Carefully interpret RFP/RFQ instructions to fulfill all submittal document requirements

Coordinate writing and editing of proposal responses with appropriate executive support

Weekly review of lead radar websites list

Assist with award submissions

Update social media plan and posting schedule, artwork, etc. in coordination with the Director of Marketing

Update website in coordination with the Director of Marketing

Sustain brand standards for all marketing pieces

Maintain marketing materials, including electronic files, graphics and supplies

Assist in interview preparation

Assist and attend industry and project specific events e.g.; project milestone events, trade shows, MWBE outreach fairs, etc.

Participate in related professional organizations e.g.; SMPS, TEXO, etc.

Delivery and submission of proposals and other Byrne items as needed.

Other marketing and administrative duties as assigned

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