Public Service Specialist I (Receptionist) - Part Time - Juvenile Court (0726)

Nature of Work

Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned. Please note: This is a part-time position, working 20 hours or less.
Typical Duties

Answers incoming phone calls, assists customers with court and probation related questions, and directs callers to appropriate parties
Accepts and processes paperwork for new and existing case files; enters confidential data into secure computer systems; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer.
Compiles reports and summaries of work
Updates, checks and completes records, forms and documents
Verifies discrepancies and makes corrections
Processes documents to update and maintain files and records
Researches records and disburses information
Processes and distributes confidential and sensitive documents
Establishes and maintains complex filing systems
Composes, formats and types routine correspondence, reports and other documents
Operates and maintains a variety of office equipment
Performs complex data entry
May record and document proceedings
May orient and train other clerical staff
May coordinate calendars, schedules, meetings, training and travel arrangements
Maintains account records, cash control, accounts receivable and accounts payable
May assist other agencies and the public with information forms and other department resources and explaining procedures
May order, receive and distribute office and program supplies
Essential functions of this position include but are not limited to sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying, etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.
Minimum Qualifications

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. Preferred Qualifications: Experience with AJACS, JOLTS/JOLTSAZ, or other case management system, two or more years utilizing Microsoft Office, Word and Excel. Experience in a legal or court environment, demonstrated skill and experience with computer applications
Knowledge, Skills and Abilities

Working knowledge of: Filing methods, Business English, spelling and arithmetic, punctuation and grammar, Office practices and procedures, Word processing, spreadsheets, other computer applications, and modern office equipment, Rules and procedures of the assigned department, including state and federal law. Skill in: Business English, grammar, and spelling, Proofreading and editing documents for professional review/in a professional environment, Planning and organizing office processes and case-flow management. Ability to: Type accurately, Make accurate arithmetic computations, Prepare and maintain complex records and reports, Work safely and support the culture of workplace safety, Establish and maintain effective working relationships with employees, other agencies, and the public, Follow written and verbal instructions, Communicate effectively verbally and in writing. Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:
Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/ EcoPass bus pass
Elective Coverage
Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability