PROGRAM MANAGER I

Job Description - PROGRAM MANAGER I (T237306)

PROGRAM MANAGER I - ( T237306 )

Overview
Responsible for administratively managing a University department under the general direction of a functional Program Director or under the auspices of a Program Advising Committee and according to an established program plan. May participate in the development of program objectives and is responsible for achieving objectives within defined parameters set by University and/or department policies and procedures or technical principles. May require fiscal management of grants and other funds. May manage multiple programs. Requires the use of independent judgment to determine the best approach to accomplish objectives established in the program plan. May supervise staff as needed.

Works collaboratively to support operational initiatives within the Records Office of the University of Alabama at Birmingham Marnix E. Heersink School of Medicine. Responsible for administratively managing the electronic academic records of medical students. Manages and disseminates routine communications to medical students regarding registration processes. Manages data records requests via online portal. Provides input in the development of program plans and objectives. Communicates with faculty, staff, and external UAB offices regarding pertinent changes to individual academic records. Implements operational policies and procedures, and ensures appropriate documentation is in place and accurate.

Key Duties and Responsibilities

Manages documentation and tracks academic progress of UAB medical students using internal software and database(s); report and track student leaves of absence.

Performs data entry and reporting to national agencies/organizations for medical student status verification, including annual class promotions and graduation.

Reviews and distributes routine data reports related to grades and academic status to faculty, staff, and ancillary UAB offices.

Manages annual student credentialing process, including messaging and communication tools, such as web site content, social media, email, and additional resources.

Assists with medical student degree audit process to ensure all students have met graduation requirements.

Manages data requests in the Records Request Portal, including transcripts, degree verification, and other academic requests.

Assists with ordering and distribution of diplomas.

Assists with management of visiting medical student verification and onboarding processes.

Assists with generating data reports to address internal and external inquiries regarding student data.

Collaborates with Records team in the digital imaging of archived documents.

Performs other duties as assigned.

Salary Range: $43,890 - $57,055

Qualifications
Bachelor's degree in a related field and two (2) years of related experience required. Work experience may NOT substitute for education requirement.

Knowledge/Skills/Abilities

Ability to multi-task

Ability to problem-solve

Ability to work independently

Ability to work as part of a team

Analytical skills

Interpersonal skills

Organizational skills

Ability to prioritize

Written and verbal communication skills

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location
University

Job Category
Clerical & Administrative

Organization
312001030 Records

Employee Status
Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite

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