Sales Administrator

Sales Contract Management Specialist

Lead the following Sales Contract Management activities:
Complete the training to become an expert user in the Astemo Contract Review System
Complete training to access and download customer production contracts from online portals
Receive customer production contracts from sales account managers
Initiate the contract review process
Follow up with account managers to complete contract reviews within specified time periods
Work with plant sites to ensure pricing they use is the official approved pricing
Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Contract Review System
Set up and ongoing maintenance of customer tool asset management information database
Ongoing follow-up with account managers, procurement, and design engineering to support tooling order invoice readiness tasks
Generate monthly contract status and tooling status reports
Lead the following Price Maintenance activities:
Update product pricing in ERP system throughout the month
Download and utilize pricing reports from ERP system
Verify all entered pricing is approved and on contract
Work with sales account managers, accounting, and production planning to confirm pricing effective dates, part numbers and shipment status
Enter pricing for production and prototype contracts that have been approved in the Contract Management System
Ensure all products have pricing entered in ERP system at month end closing
Support evidence requests for internal and external audits
Lead the following Prototype Order Management activities:
Complete the training to become an expert user of the Astemo Prototype Tracking System (PTS)
Complete training necessary to access and download prototype orders via customer portals
Update prototype delivery status information on customer portals as necessary
Work with the sales account managers and design engineering (as necessary) to initiate internal prototype orders
Follow up with the plant sites, program management, sales, and design engineering to ensure orders are received and being managed to meet required delivery dates
Update prototype order status within the PTS system and upload all necessary reference files
Work with shipping/receiving to ensure orders are properly received in and appropriate forms are used
Initiate purchase orders to Astemo sites as necessary
Ensure drop ship orders from Astemo overseas sites are properly managed with appropriate documents
Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Prototype Tracking System
Additional Responsibilities
Support accounting during quarterly inventory reviews
Complete training to use Astemo Salesforce Customer Relationship Management (CRM) System
Download customer scorecard reports and distribute internally
Initiate continuous improvement actions that lead to process improvement and metrics gain
Qualifications
Job Requirements:
Business or database management/analysis experience preferred
ERP system experience or knowledge is preferred
Must be detail oriented to maintain accuracy in the data you will manage
Must be proactive in avoiding issues and recommending solutions
Excellent planning and organization skills are a must
Must be able to lead activities as well as support as an effective team member
Proficient in the use of EXCEL and have some experience with Powerpoint
Education: Bachelor's in business administration (BSBA or BBA) or related business degree
Experience: Experience working in the automotive industry through internships or summer jobs is preferred.
Job level determined by various factors such as organization size, responsibility, career stage, and capabilities.
Supervisory Responsibilities: n/a
Working conditions:
Physical Demands: Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 10 pounds.
Travel: Domestic and international may be required as needed.
Equal Opportunity Employer (EOE) Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender, identity, disability, protected veteran status and national origin.
At Astemo, we're challenging the status quo with the power of diversity, inclusion, and collaboration. Our goal is to build an inclusive work environment that celebrates the differences of our employees. We want to ensure that every employee feels valued, respected and empowered. We don't just accept differencewe celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Astemo is proud to be an equal opportunity employer.
If you need a reasonable accommodation to apply for a job at Astemo, please send the nature of the request and contact information to am-jobs@hitachiastemo.com when applying for the position.