Vivo Performing Arts is hiring: Concert Producer in Boston

Position: Concert Producer
Department: Performance Operations
Immediate Supervisor: Acting Director of Artistic Operations
Supervises: Project-specific personnel (independent contractors and temporary part-time W-2 employees); other supervisory duties to be determined.
Level: Management
FSLA: Exempt
Salary range: $70,000-85,000
SUMMARY OF POSITION Concert producers on the Performance Operations team manage performance-related details for Vivo Performing Arts at a variety of venues across Boston and Cambridge. Concert producers are a primary contact for the organization with venue staff, artists and their representation, and area vendors. Performance Operations staff create a performance experience for audiences and artists on behalf of Vivo Performing Arts consistent with organizational values and goals. Title, reporting structure, and supervisory responsibilities will be determined for the position based on the candidate’s previous experience, educational background, and the existing talent pool.
DUTIES AND RESPONSIBILITIES PRODUCTION/OPERATIONS MANAGEMENT Directly manages technical and logistical details for a select portfolio of Vivo Performing Arts presentations and occasional special projects
Serves as liaison between venue management and artist representation via thoughtful and proactive communication to facilitate all performance-related requests, including equipment, rehearsal, travel, backstage, and hospitality needs
Supervises load-in/out, work calls, rehearsals, and manages stage crew at performance venues
Uses in-house database, Artifax Event Online, to create production schedules and itineraries
Maintains a comfortable and safe environment for artists and participants in related events
Manages relationships and logistics pertaining to recordings, CD sales, and signings
Monitors ticketing needs for artists, agents, and department
Hires, supervises, and directly responsible for assigned contract-based production managers and technical support staff
Supports community initiatives and public performance projects (free, large-scale public events), including Let’s Dance Boston in September 2026
Works with Community Engagement staff to coordinate planning, execution, and reporting for occasional local community work of touring artists; supports Neighborhood Arts concert operations when additional staffing is needed
Maintains regular contact with colleagues and other department members to support cross-departmental projects that have artist and performance implications, including, but not limited to: program book copy and marketing emails, special events, educational and audience engagement initiatives, advancement initiatives, and staff meetings
FINANCIAL Maintains fiscal oversight of related initiatives within board-approved budget
Manages individual performance budgets and expense reports with a focus on proactive, creative solutions while maintaining quality
Manages financial reconciliation of related performances, including but not limited to invoice payments, credit card reconciliation, and reimbursements
Serves as primary contact on assigned independent contractor contracts
Negotiates contracts and rates with hotels and other vendors
QUALIFICATIONS 5-7 years of professional experience in event operations, including working knowledge of theatrical and concert hall elements
Demonstrated previous experience supervising performance-related theatrical and concert personnel (stage and house crews, outside contractors, FOH staff, etc.)
Proficiency in performance rider interpretation, including the negotiation of tour requirements to fit budget constraints and creative problem solving
Strong knowledge of performing arts required; experience in classical music, contemporary music, jazz, dance, and/or public art
Knowledge of IATSE contracts and experience working in union theatrical environments a plus
Detail-oriented self-starter who can handle multiple projects at a time and excel in fast-paced environment. Follow-through is essential to success in this position
Proven ability to achieve results when working collaboratively with a wide variety of people and ideas
Ability to thoughtfully analyze situations and persevere despite unfamiliar territory
Ability to maintain diplomacy and remain poised, tactful, and supportive in stressful situations
Ability to work a flexible schedule; evenings and weekends required. Comp time available.
Commitment to advancing anti-racism efforts in the workplace and organizational Equity, Diversity, and Inclusion goals
A bachelor’s degree is strongly preferred
Ability to lift 10 lbs

#J-18808-Ljbffr