Business Center Manager for College of Liberal Arts

Position Information
Hiring Department:

College of Liberal Arts - Business Center

Reports To:

College Administrative Officer

Job Location:

On-site; El Paso, TX

Posting End Date:

Open until filled.

Hours:

40 hours per week; standard Monday-Friday 8:00am-5:00pm; flexibility required on evenings and weekends.

FLSA status:

Exempt

Earliest Start Date:

As soon as possible.

Salary:

Commensurate with experience.

Required Application Materials

Resume

Cover Letter

List of three references

Position Summary
Under minimal supervision and with extensive latitude for initiative and independent judgement, directs and oversees the Business Center’s day‑to‑day operations. The Business Center processes all business transactions and provides financial, analytical and business process transactional services to faculty and staff within its assigned area. It plans, assigns, and supervises the work of others.

Statement Of Duties And Responsibilities

Manages the day‑to‑day operations of the Business Center.

Oversees the completion, accuracy and timeliness of a variety of complex, business transactions, including accounting (posting/reconciling), budget development and monitoring, personnel and payroll transactions, purchasing and inventory, records management and related areas.

Supervises Business Center Specialists and student assistants and provides training on grants accounting, purchasing and procurement, travel, and account reconciliation.

Establishes clear expectations for staff and prepares annual performance evaluations to identify strengths and improvement opportunities.

Establishes systems of controls for business process management; develops procedures to improve existing systems; captures, defines, analyzes and streamlines processes for better delivery of services, data flows, approvals, feedback loops, internal controls and execution.

Ensures documentation and accuracy of processes and controls that are effective, efficient and protect data integrity.

Coordinates with functional leads to implement data‑integration and process improvements across all functional areas.

Prepares monthly financial reports for Department Chairs and Principal Investigators on various funding sources—federal, state, local and private—to ensure compliance with university policies.

Interprets and applies procedures and regulations to the administration of government and private research grants, contracts and gifts.

Participates in implementing goals, policies, priorities and procedures related to business process management regarding resource allocation, human‑resources modelling and coordination of people and resources.

Communicates and coordinates policies, practices and procedures with department chairs/managers, vendors, reporting agencies, clients and other customers.

Prepares and reviews statements and reports for trends, analyses and other studies.

Identifies and resolves issues, concerns, discrepancies, problems and inconsistencies, determining appropriate corrective procedures.

Collects research financial data based on specific criteria and draws valid conclusions at the fiscal year’s close.

Manages grant post‑award activities, including budget transfers, cost transfers, disencumbrance of funds and cost‑sharing tracking of expenditures.

Maintains confidentiality and ensures the safety of all confidential and sensitive information.

Actively liaises between departments and internal or external customers, interacting by telephone, electronically or face‑to‑face to support transactional needs, respond promptly to inquiries, handle complaints, elevate unresolved issues and keep records of interactions and actions.

Participates in committees, professional trainings, industry conferences and conventions.

Uses extensively MS Office Suite products and HR and finance ERP systems such as Peoplesoft, Banner, Hyperion and other institutional software.

Complies with all federal, state, local laws and the University of Texas System, Regental and UTEP policies.

Other duties may be assigned.

Supervisory Responsibilities
Carries out supervisory responsibilities in accordance with the organization’s objectives, policies and applicable laws.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed include the knowledge, skills and/or abilities required.

Required Qualifications

Education:

Bachelor Degree

Experience:

Three years of experience related to the duties and responsibilities; or an equivalent combination of education and experience.

Benefits

Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform

Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long‑term disability plans

Retirement Programs

Longevity Pay

Paid Vacation & Sick Leave

Paid Holidays

Employee Discounts & Perks

Employee Education Assistance program

And more! Visit our Benefits Summary Page for additional information.

Disclaimer: Eligibility for perks and benefits may vary based on part‑time or full‑time employment.

Additional Information
Note: To the extent that this position involves research, work or access to critical infrastructure referenced in Executive Order GA‑48, being hired and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

This position is security‑sensitive and subject to Texas Education Code 51.215—which authorizes the employer to obtain criminal‑history record information—and may require a valid driver’s license issued by the state in which the applicant resides and insurability as defined in UTS 157.

The physical demands and work environment characteristics described here are representative of those that must be met to perform the essential functions. Reasonable accommodations may be made. The employee is regularly required to sit; use hands; and reach. They are occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. The noise level is usually moderate.

The University of Texas at El Paso is a committed Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation or gender identity in employment or the provision of services. Information related to Title IX concerns may be investigated by contacting the Title IX Coordinator. For accommodation information for employees and applicants with disabilities, please contact the Equal Opportunity Office at eoaa@utep.edu.

#J-18808-Ljbffr