Marketing Coordinator

The Marketing Coordinator plays a central role in planning, executing, and supporting all company events, location branding, and marketing operations. This individual is highly organized, detail-oriented, and thrives in a fast-paced environment where they balance multiple priorities. They work both independently and collaboratively, anticipate problems before they occur, and ensure a consistent brand experience across all touchpoints.

POSITION RESPONSIBILITIES
Events Management

Own end-to-end event coordination for trade shows, conferences, and internal company events — including venue research, contract negotiation, vendor management, scheduling, logistics, and setup/teardown

Develop and maintain a master events calendar and best-practice playbook to ensure consistent, professional event execution

Manage event budgets; track expenses, process invoices, and reconcile actuals against budget post-event

Create and manage a trade show lead capture and post-event follow-up process to accurately track ROI from event participation

Promote events through appropriate internal and external channels, including social media platforms such as LinkedIn and Facebook, to drive attendance

Signage & Location Branding

Coordinate the design, production, and installation of signage for all company locations, ensuring brand consistency and quality

Maintain an up-to-date inventory of all signage assets, including location, condition, and replacement schedule

Partner with vendors to source and fulfill signage orders; manage timelines and approvals

Support rebranding initiatives or new location openings with signage planning and execution

Company Store & Branded Merchandise

Manage the company-branded merchandise store, including vendor relationship, product selection, pricing, inventory levels, and fulfillment coordination

Ensure branded merchandise aligns with current brand standards and is replenished proactively

Coordinate distribution of branded materials for events, employee onboarding, and promotional campaigns

Marketing Expenses & Budget Support

Track, code, and reconcile all marketing department expenses on a monthly basis

Process vendor invoices and purchase orders; serve as liaison between the marketing team and finance

Assist with budget forecasting and prepare expense reports for the Senior Marketing team

Manage vendor co-op programs by coordinating documentation and submissions with product teams

Maintain and update marketing collateral; evaluate relevance and coordinate reprints or redesigns with vendors or the internal team as needed

Coordinate and track all exhibition materials, promotional items, and printed assets, ensuring accurate inventory and proper storage

Support the Senior Marketing team in launching and promoting new products and solutions

Prepare PowerPoint presentations and supporting documents for meetings and sales initiatives

Maintain the annual marketing/sales calendar and communicate key dates to relevant stakeholders

Perform administrative duties as needed to support marketing operations

Stay current with industry trends by participating in training opportunities and reading trade publications

Undertake other duties as assigned by the Senior Marketing team

ORGANIZATIONAL COLLABORATION

Strategic Sourcing

Internal Marketing Team Members

Inside / Outside Sales Team

Finance Department

Marketing Outsourced Vendors & Signage Suppliers

Facilities / Operations Teams (for location signage coordination)

POSITION REQUIREMENTS
Education & Experience

5 years of experience in marketing, event coordination, or a related field

Experience managing vendor relationships, budgets, and multi-stakeholder projects

Strong organizational skills with a track record of managing multiple projects simultaneously and meeting deadlines

Excellent verbal and written communication skills; able to work effectively with both business and creative teams

Experience with event management, trade show logistics, and post-event reporting

Familiarity with print production and signage processes preferred

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with project or event management tools (e.g., Asana, Monday.com, or similar) a plus

Ability to manage budgets, track expenses, and produce clear financial summaries

Self‑motivated and capable of independent follow‑through with minimal supervision

Maintains professional attendance, punctuality, and personal appearance

Results‑oriented with strong attention to detail

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