Administrator Promotion Entry

Position Summary
This position plays a crucial role in the implementation and maintenance of advertised promotions across the Fresh & Non-Perishable Departments. It involves handling versioning, image attachment, and accurate entry of description and price points into systems such as Demandtec, Adplex, 3 Com, and OMI/Biceps. The role ensures timely and precise execution of divisional ad and pricing specifications, while identifying issues, errors, or discrepancies and providing recommendations to Category Teams for resolution.

Additionally, the position is responsible for validating advertised retail prices, applying business rules to determine pricing based on available funding, and ensuring compliance with the promotion process and internal controls to protect margins. This Promotion Entry Admin also resolves coupon conflicts and promptly responds to store queries, making necessary corrections as required.

Responsibilities

Manage and execute ad version differences, changes and requirements accurately and on time.

Provide inputs and extracts to all merchandising systems (e.g., DemandTec, MIC, PLUM, OMI, BICEPS) to ensure accurate billing, pricing, and promotions.

Coordinate information flow between Category Teams, Sales Team, Supply Chain, Item Life Cycle, Advertising, and Pricing.

Multi‑task and prioritize workload as needed.

Collaborate with peers to produce required work on a weekly basis, ensuring ad completion accuracy and timeliness.

Report system issues, validate performance, and participate in User Acceptance Testing (UAT) for upgrades.

Validate ad retail prices versus system prices to ensure data integrity and prevent store‑level issues.

Process information from suppliers, category teams, and advertising to enable promotions in requisite systems.

Enter promotional retails into DemandTec Promo (and other required systems).

Ensure Category Teams do not implement promotional pricing tactics inconsistent with banner strategy.

Implement requested promotional retails from Price Analysts to respond to competitive situations.

Maintain 100% accuracy in all promoted prices, researching and resolving billing issues as required.

Connect with marketing/CRM execution (define ownership) and verify content and accuracy of promotions.

Guarantee 100% accuracy of the ad—ensure pictures match promotions and deals match the system.

Account for end‑to‑end promotional validation and quality control.

What You Will Bring

Proficient in MS Office Suite including Excel, Access, and Teams, as well as specialized systems such as Igor, AIS Mainframe, Deal Management, Aces, IDW/CDW, and Prompt.

Thorough understanding of accounting rules.

Attention to detail with the ability to multi‑task and prioritize.

Effective communication skills.

Comfortable learning multiple software applications.

Ability to interact with all levels of management in a fast‑paced, changing environment.

Ability to meet job and schedule requirements.

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