Public Education Information Management Systems (PEIMS) Specialist

Primary Purpose Process, analyze, and report district data from various sources, including internal and external databases; maintain accurate student records, attendance, and compliance documentation; assist in the development, maintenance, tracking, and processing of internal and external research requests; assist in the development of localized databases and provide reporting and analysis as needed. Assist with ensuring the accurate, timely, and compliant collection, validation, submission, and analysis of district data in accordance with the Texas Education Agency (TEA), the Student Attendance Accounting Handbook (SAAH), and all applicable state and federal requirements. Register students, enter PEIMS and special populations data, and prepare reports to ensure district, state, and federal compliance. Serve as a key resource for the campus leadership team and collaborate with the district PEIMS Coordinator to ensure timely and accurate reporting. Uphold all confidentiality requirements and protect sensitive student and staff information in accordance with state and federal law. QualificationsEducation ? High school diploma required ? Associate's degree or course equivalent preferred ? TASBO Certification preferred Experience ? Minimum two years of clerical, administrative, or student records experience, preferably in a K-12 school environment ? Prior experience with Skyward or a comparable student information system required ? Experience working with TEA reporting systems and deadlines preferred ? Knowledge of attendance reporting, PEIMS, and LPAC processes preferred Special Knowledge, Skills, and Abilities ? Strong knowledge of PEIMS, attendance accounting rules, and TEA reporting requirements ? Strong knowledge of student registration, cumulative records, and attendance procedures ? Proficiency in data entry and management of student information systems ? Ability to maintain confidentiality and adhere to all applicable state and federal privacy laws, including FERPA ? Knowledge of Texas Education Agency (TEA) PEIMS and student attendance requirements ? Excellent organizational, communication, and customer service skills ? Ability to work collaboratively with campus leadership, staff, and district personnel ? Attention to detail and accuracy in recordkeeping and reporting ? Bilingual Spanish/English fluency beneficial Major Responsibilities and DutiesStudent Registration and Records 1. Input, update, and maintain accurate records of all aspects of student student information as it relates to Skyward and the campus level data entry connected to the Public Education Information Management System (PEIMS) 2. Participation in district-wide and campus student registration efforts 3. Update student records, including grade changes, schedule adjustments, and transfers. 4. Prepare and send TREX (Transfer Request Exchange) requests and communicate receipt or status updates to relevant parties. 5. Serve as the primary point of contact with the truancy officer regarding student attendance issues. Attendance and PEIMS 5. Maintain daily student attendance records and enter attendance data into the student information system. 6. Enter PEIMS and LPAC data accurately and timely in accordance with district, state, and federal requirements. 7. Prepare and submit attendance and registration reports for audits, state reporting, and compliance monitoring. 8. Coordinate and document campus attendance meetings, including scheduling and recordkeeping for students requiring intervention. Compliance and Confidentiality 9. Ensure campus-level adherence to district, state, and federal compliance requirements for student records, attendance, and PEIMS reporting. 10. Collaborate with the district PEIMS Coordinator to verify accuracy and completeness of submitted data. 11. Maintain strict confidentiality of student, staff, and campus information in compliance with FERPA and other applicable privacy laws. 12. Stay current with TEA reporting standards, updates, and deadlines. Data Analysis and Reporting 13. Analyze and interpret data and provide clear and concise narrative and graphic explanations of data and trends. 14. Learn and understand data and reporting requirements as determined by local, state, or federal needs. 15. Assist in determining security concerns for data. 16. Provide support to users for assigned systems within the student information system as well as assigned third-party packages. 17. Support users with investigating and resolving data abnormalities. 18. Assist supervisors and/or other departmental staff with the coordination of data requests and assessment information. 19. Assist supervisors and/or other departmental staff in the preparation of reports for presentation to district staff and leadership, and the school board, as requested. 20. Prioritize and schedule own work based on competing demands of multiple projects. 21. Anticipate data needs. 22. Assist with the maintenance of systems to log, organize, and process research requests. Leadership and Collaboration 13. Communicate effectively with parents, staff, and district personnel regarding attendance, registration, and PEIMS-related matters. 14. Assist in the training and mentoring of campus staff regarding attendance and student record procedures. Other Responsibilities 16. Take initiative to develop professional knowledge relevant to PEIMS, attendance, and student information management. 17. Perform other duties as assigned by the PEIMS Coordinator. Working Conditions ? Prolonged periods of sitting, computer use, and detailed data entry ? Frequent interruptions and multiple competing priorities ? Occasional extended hours for reporting deadlines or campus events ? Ability to maintain accuracy, professionalism, and discretion under pressure