Turtle Island Tales Program Coordinator I

Turtle Island Tales Program Coordinator I
This position is not eligible for sponsorship.

Brief Position Overview
Turtle Island Tales is looking for a dynamic and motivated individual to provide program coordination and administrative support to the research team and students dedicated to supporting well‑being for Native American families and communities.

General Statement
Turtle Island Tales functions within the Center for American Indian and Rural Health Equity (CAIRHE). CAIRHE is an official state of Montana research center designated by the Montana University System Board of Regents. CAIRHE’s mission is to reduce significant health disparities in Native and rural communities through community‑based participatory research (CBPR) that is considerate of and consistent with their cultural beliefs. CAIRHE serves the people of Montana as a robust, interdisciplinary research center with strong engagement in communities across the state. In collaboration with partners across multiple states, Turtle Island Tales is an evidence‑based obesity‑prevention intervention that promotes wellbeing for Native American families with young children.

Duties and Responsibilities
Program Coordination:

Manage student research assistants

Provide training

Schedule activities

Plan, coordinate, and oversee tasks

Pack and ship kits

Maintain shipping calendar for each community

Physically ship kits to partner communities

Manage physical storage

Track inventory on cloud management system

Assist with cost calculations

Align with file management system

Financial and/or Fiscal Management:

Order program supplies

Use ChromeRiver/SmartBuy

Complete Chrome River reports

Reconcile monthly budgets for HC2/Turtle Island Tales indexes

Maintain notes on fiscal tasks, timelines, and protocols

Lead monthly budget updates during internal meetings when applicable

Communications:

Attend staff meetings, partner community meetings, and collaborations; take real‑time notes in the cloud file management system

Assist with creating content for and managing social media and websites for programs, adhering to web accessibility requirements and best practices

Represent the program professionally in phone, in‑person, and virtual meetings

Required Qualifications – Experience, Education, Knowledge & Skills

Progressive program coordination experience with emphasis on coordinating services and activities, or an equivalent combination of education and/or experience

Knowledge of or experience with purchasing, inventory management, costing, and budgeting principles

Demonstrated ability to organize and prioritize multiple work assignments, deadlines, and adapt to changing priorities while maintaining a positive, professional attitude

Proficiency in word processing (MS Word), spreadsheet (MS Excel), and web‑based communications and social media

Preferred Qualifications – Experience, Education, Knowledge & Skills

Experience coordinating services and providing administrative support for an education/health related organization

Interest in or experience working with Native American communities

The Successful Candidate Will

Establish and maintain cooperative working relationships with students, administrators, co‑workers, and faculty

Exhibit excellent communication and interpersonal skills

Demonstrate strong organizational and time‑management skills

Pay close attention to detail, meet deadlines, and prioritize competing demands

Show aptitude for problem solving and facilitating the work of others

Exercise good judgment and self‑motivation

Prioritize, organize, and manage multiple projects efficiently

Represent Turtle Island Tales, the Center for American Indian & Rural Health Equity, and MSU professionally

Enjoy improving processes and outcomes

Organize and enter data, interpret results, and prepare reports accurately

Position Special Requirements / Additional Information
Continuation of employment is contingent upon availability of funding.

Must possess a valid driver’s license, an acceptable driving record, and meet all State of Montana requirements to operate State/University vehicles. If a successful candidate possesses a valid out‑of‑state driver’s license, they must obtain a valid Montana driver’s license within 60 days of hire.

Physical Demands
Transporting items may be required when receiving and managing Turtle Island Tales program inventory.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and or ability required.

Salary and Benefits
Salary ranges from $18.36 to $22.50, commensurate with experience, education, and qualifications. Benefits eligible.

EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the demographics section of your profile.

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