Program Coordinator - Albany Park

Job Title: Program Coordinator, Albany Park

Location: Hibbard Elementary (3244 W Ainslie St, Chicago, 60625)

Reports to: Program Manager

Start Date : August 17, 2026

Organizational Overview
The People’s Music School is Chicago’s oldest and largest completely free nonprofit music school, providing transformational music instruction to over 800 K‑12 students in Chicago. The school has a straightforward mission: to provide access to the transformational benefits of high‑quality music instruction to youth who otherwise would not be able to afford it. We focus our work in communities that have been systematically excluded and marginalized from receiving a high‑quality music education.

Through intensive instruction and performance, The People’s Music School's students grow not only musically, but also socially, emotionally, and academically, developing a foundation of responsibility, self‑esteem, resilience, and purpose. From putting an instrument in an aspiring young musician’s hand for the first time, to teaching students how to read and write music and perform in an ensemble, The People’s Music School provides opportunity and instruction at sites located in four Chicago communities: Uptown, Albany Park, Back of the Yards, and the Greater South Side. Students receive an average of four hours of instruction per week, at absolutely no cost, delivered by world‑class teaching artists.

Job Summary
Through their work, the Program Coordinator supports the smooth operation of all program activities. They are a critical connector of students, families, faculty, and staff and support the Program Manager in their work to ensure their site attains organizational goals.

Responsibilities

Provide administrative support to the Program Manager

Provide support and information to parents, faculty, staff, and/or students via phone, text message, email, and in person

Translate communications from English to Spanish

Assist with day‑to‑day operations at the program site and activities related to smooth operation of the program, including set‑up /take‑down and other program related activities (e.g., snack time, class transitions, and dismissal)

Assist with maintaining student databases including attendance, student outcomes, fundraising, service hours, and technology inventory

Assist with maintaining instrument inventory, including storage and repairs, ensuring students understand the care, use and storage to maintain instrument quality

Assist with managing service hour opportunities, duties, scheduling, and hours

Assist with collecting materials requested by Learning & Teaching team for Student and Faculty evaluation

Assist with ordering program related supplies and equipment

Assist with special on/off‑site events including concerts, family orientations, fundraisers, master classes, and field trips

Actively participate in staff/faculty meetings and professional development

Other duties as may be assigned from time to time

Qualifications

High School diploma required, Bachelor’s degree in music education, performance, or arts administration preferred

Understanding of a busy school environment

Highly organized and self‑motivated

Bilingual Spanish required

Proficiency in Google Workspace

Collaborative team member

Extremely reliable with consistent attendance and maintain a high level of professionalism

Must pass Chicago Public Schools background check

Excellent oral and written communication skills

Proven experience collaborating and working with people from diverse cultural and economic backgrounds

Personal commitment to the mission and values of The People’s Music School

Physical Demands

Local travel required

Tolerance of prolonged and continuous stationary periods at a desk/computer

Occasionally required to push, pull, lift and/or move up to 20 pounds

Schedule

Part‑time position, in person, 20 hours per week, during Programming Weeks

Our Program follows closely to the Chicago Public Schools calendar with the same breaks

Must be available in person when program is running (Monday‑Thursday 2:00‑7:00 pm) with some evenings and weekends required for events

Compensation and Benefits

$22 per hour

Paid Time Off

Paid Sick Leave

403(b) Retirement Plan with Employer Match

The People’s Music School does not discriminate on the basis of race, creed, color, religious belief, gender, sexual orientation, age, national origin, ancestry, veteran status, physical or mental disability or any other protected status in admission or access to, or employment in its programs and activities.

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