Senior Proposal Coordinator - Full-time

Overview
Are you passionate about leading winning pursuits? Do you enjoy collaborating with a diverse team of experts to develop creative solutions and compelling proposals?

MBP is a leading, multi-disciplined construction consulting firm headquartered in Vienna, Virginia. As a member of the MBP marketing team, you will play a key role in working with team members across all areas of the firm to lead proposal efforts, develop pursuit strategies, and create targeted deliverables and presentations that highlight MBP's capabilities and unique value.

This Senior Proposal Coordinator role is designed for an experienced proposal professional ready to take the next step in their AEC marketing career by leading complex pursuits, guiding proposal strategy, and serving as a trusted resource to business development, technical teams, and fellow marketing team members.

In this role, extensive AEC proposal experience is required. We offer exceptional benefits, clear career growth, professional development, and the chance to join a fun, talented marketing team that truly values collaboration and creativity.

What You’ll Do
As a Senior Proposal Coordinator at MBP, you will lead complex proposals and marketing efforts that support the firm’s strategic pursuits. You will collaborate closely with technical teams, business development leaders, and office leadership to develop pursuit strategies, define client-focused win themes, and create clear, compelling, and compliant submissions while ensuring high-quality deliverables from kickoff through submission.

Responsibilities

Leading proposals, capabilities packages, and shortlist interview materials from kickoff to delivery

Reviewing RFPs and developing compliance matrices, schedules, and quality control plans

Partnering with technical staff and business development teams to develop pursuit strategies, win themes, and messaging that align with client goals

Writing, editing, and tailoring resumes, project descriptions, firm narratives, executive summaries, and other proposal content

Coordinating with teaming partners and subconsultants on complex pursuits

Leading go
o-go, kickoff, pink/red team reviews, and proposal debriefs

Maintaining accurate data in Deltek Vantage point and supporting the development of marketing content and updates

Ensuring win themes and messaging are consistent throughout proposals and presentations

Using Kantiv AI (formerly Joist AI) and OpenAsset to support content development, organization, and compliance tracking

Monitoring opportunity websites and routing strategic opportunities to business development and pursuit leaders

Helping implement standards for proposal quality, compliance, and alignment with MBP's brand and style guidelines

Mentoring proposal coordinators and sharing best practices across the marketing team

Assisting with print production, assembly, and delivery when required

Who We Are Looking For:

Somebody who thrives in a fast-paced environment, enjoys working with innovative and supportive teammates, and excels at leading complex pursuits from strategy through submission. This position is ideal for someone with significant AEC proposal experience who enjoys collaborating with technical professionals, developing winning pursuit strategies, and mentoring others while helping drive the firm’s continued growth.

Qualifications
Experience:

Prior experience leading proposals for government and private-sector clients; extensive experience in the AEC industry required

Strong experience with Federal SF 330, state, and municipal submissions

Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantage point (or similar CRM) and OpenAsset

Proven success managing multiple deadlines, competing priorities, and complex pursuits

Minimum of 5 years of AEC proposal experience required

Education/Knowledge:

Bachelor's degree in marketing, communications, business, English, or related field, or equivalent experience

Skills and Abilities:

Exceptional writing, editing, and verbal communication skills

Strong organization, time management, and detail orientation

Ability to interpret complex RFPs and develop compliance structures and pursuit strategies

Proficiency with Adobe InDesign, Acrobat, and Microsoft Office

Experience working in SharePoint and OneDrive environments

Ability to collaborate, influence, and build relationships across teams and offices

Guidance/Responsibility:

You will work independently on most assignments while collaborating closely with marketing leadership, business development, office leadership, and technical staff. This role requires initiative, accountability, sound judgment, and the ability to confidently lead complex pursuits while helping maintain proposal quality and mentoring other marketing team members.

What We Offer:
We are committed to supporting your professional and personal success.

100% employer-paid medical, dental, vision, life, and disability insurance for employees

401(k) profit-sharing plan with company match

competitive pay with semi-annual bonus opportunities

generous paid time off

tuition assistance

student loan repayment

annual gym reimbursement

paid volunteer time

pet insurance

wellness initiatives

mental health resources

robust training and development programs

cost of professional certifications and continuing education

It's one of the many reasons MBP has been recognized as one of the nation's Best Places to Work for more than a decade.

Status: Full-time

The base salary range for this position is $82,000.00 to $99,000.00. The actual compensation will be determined based on work location, qualifications, experience, job-related skills, and relevant education or training.

Applicants must be authorized to work in the U.S. without sponsorship.

MBP is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

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