Proposal Coordinator

Airswift is supporting a leading global provider of engineering-led industrial and energy services in the search for a Proposal Coordinator based in Houston, TX.

This is a high-impact role supporting a large and growing U.S. proposal pipeline, working closely with engineering, sales, and leadership teams to develop competitive bids across complex, technical projects.

What you’ll be doing

Prepare and deliver 10+ proposals per month across multiple project types

Develop accurate, competitive, and high-quality bids aligned with client requirements

Coordinate with engineering, commercial teams, and vendors to gather technical and pricing inputs

Consolidate information into clear, professional, and compelling proposal documents

Manage multiple proposals simultaneously in a fast-paced, deadline-driven environment

Support improvements to proposal processes, templates, and tools

Track proposal progress, timelines, and risks, ensuring alignment across stakeholders

What we’re looking for

Experience in proposal, bid, or tender coordination

Strong written communication and document management skills

Ability to handle high volumes of work and competing deadlines

Highly organized, detail-oriented, and self-sufficient

Strong stakeholder coordination skills across technical and commercial teams

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Nice to have:

Background in engineering or technical environments

Experience in energy, industrial services, or project-based environments

Exposure to EPC or complex project delivery models

Why apply?

Join a growing organization with a strong U.S. project pipeline

Work on complex, high-value technical proposals

Gain exposure to cross-functional teams and senior stakeholders

Opportunity to influence and improve proposal processes

Clear potential for career progression into senior or leadership roles

Details

Location: Houston, TX (onsite)

Competitive salary + performance bonus

Full benefits package (Medical, Dental, Vision, 401K)

Collaborative, international work environment

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