Marketing Coordinator

Job Title Marketing Coordinator/Proposal Specialist
Department Marketing and Business Development
Reports To Director - Marketing and Business Development
Education and/or Experience High School Diploma
2+ years of experience in A/E/C Industries (REQUIRED)
RFQ experience REQUIRED
***Please do not apply if you do not have the required industry experience
Position Overview This full-time, hourly role supports marketing and business development initiatives within a fast-paced professional services environment. The Marketing Coordinator plays an integral role in preparing qualifications-based submittals, maintaining marketing systems and databases, and supporting brand, communications, and business development activities. The position requires exceptional organization, attention to detail, time management, and communication skills, with the ability to coordinate multiple priorities and deliver high-quality work under critical deadlines. The ideal candidate is a motivated professional seeking an opportunity to expand their expertise in A/E/C marketing and business development while progressing toward increased responsibility, leadership opportunities, and involvement in strategic initiatives.
Requirements The ideal candidate will possess, at a minimum:
Valid Texas driver's license and clean driving record
Ability to work evenings, weekends, and other non-standard hours as needed
Strong interpersonal skills with a positive, team-oriented approach
Qualifications and Experience The ideal candidate will have experience supporting qualifications-based marketing efforts within the A/E/C industry and a solid understanding of the structure, organization, and compliance requirements of RFQ, RFP, and SOQ submissions. A strong foundation in technical writing, editing, document production, and page layout is essential, along with proficiency in industry-standard software.
Familiarity with A/E/C terminology, project delivery methods, and professional services marketing practices
Experience supporting RFQ, RFP, and SOQ response development within the A/E/C industry
Understanding of qualifications-based selection processes and proposal compliance requirements
Strong technical writing, editing, proofreading, and document formatting skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Proficiency in Adobe Creative Suite (InDesign, Photoshop, and Acrobat Pro)
Experience with Deltek Vision or Deltek Vantagepoint preferred
Graphic design experience preferred
Core Competencies Success in this role requires a highly organized, detail-oriented professional who can effectively manage multiple priorities while maintaining accuracy and composure in a fast-paced, deadline-driven environment. The ideal candidate demonstrates strong communication, coordination, and project management skills and can work both independently and collaboratively.
Exceptional organizational and time management skills
Ability to prioritize and manage multiple concurrent assignments
Strong attention to detail and commitment to document accuracy
Ability to independently manage projects from initiation through final delivery
Excellent verbal, written, and interpersonal communication skills
Ability to perform effectively under tight deadlines in a fast-paced environment
Knowledge of document control procedures and proposal compliance requirements
Proficiency with CRM systems, databases, and information management
Primary Responsibilities The Marketing Coordinator supports the full lifecycle of qualifications-based submittals, including RFQ/RFP/SOQ responses, while contributing to broader marketing and business development initiatives. This role provides hands-on support with proposal development, document production, content coordination, marketing systems, and brand communications.
Proposal and Pursuit Support
Review RFQs/RFPs/SOQs to understand requirements, evaluation criteria, and compliance requirements
Coordinate proposal schedules, content development, production, and final submissions
Assist with writing, editing, and organizing resumes, project descriptions, firm narratives, and other proposal content
Develop graphics, charts, tables, and visual elements
Marketing Systems and Content Management
Maintain CRM, marketing databases, project information resumes, and marketing collateral
Maintain vendor registrations and marketing profiles
Support website updates, social media content, newsletters, and communications
Business Development Support
Conduct market research and track upcoming pursuits
Support interviews, presentations, conferences, and client engagement activities
Attend industry events as directed to support relationship development and identify opportunities
This role requires professionalism, dependability, responsiveness, and exceptional attention to detail, along with the ability to adapt to evolving marketing initiatives, shifting priorities, and critical deadlines. The ideal candidate will demonstrate initiative, a willingness to learn, and the ability to take on increasing responsibilities while contributing to the continued success of the marketing and business development team.

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