Studio Coordinator/Executive Assistant

A globally recognized architecture and design firm is seeking an experienced Studio Coordinator to support a dynamic team of architects, designers, and studio leadership. This is an excellent opportunity for an administrative professional who thrives in a fast-paced, creative environment and enjoys being the go-to person who keeps everything running smoothly.

Responsibilities

Provide executive-level administrative support to Studio Principals and Directors

Manage complex calendars, domestic and international travel, meetings, and expense reports

Coordinate studio operations, staffing, PTO tracking, financial reports, and project administration

Assist with proposals, presentations, contracts, and project documentation

Coordinate studio meetings, events, retreats, and client hospitality

Support Design Managers with project setup, meeting notes, RFIs, submittals, and project files

Partner with internal teams to ensure seamless day-to-day studio operations

Qualifications

5+ years of professional administrative experience

Experience supporting executives in a fast-paced professional services environment

Strong calendar management and domestic/international travel coordination experience

Excellent communication, organization, and multitasking skills

Microsoft Office proficiency required; Adobe InDesign experience is a plus

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