Internal Communications Manager

Title: Communications Operations Manager - Internal

Schedule: Hybrid – 3 days onsite (Wed. mandatory, other 2 days are flexible) and 2 days remote

Contract: 12-month contract, with possible extension

Pay Range: $50 - $58 per hour on W2

Russell Tobi n is looking for a Communications Operations Manage r to help power a high-performing team of Communications Business Partners, ensuring the right work happens at the right time, seamlessly.

This is a hands-on, mid-level contract role with one of ou r pharma/biotech clien ts. You'll play a central role in keeping the team connected, organized, and running efficiently across a range of internal communications activities.

Qualifications to be successful

5 - 8 years of experience in corporate operations, administration, coordination, or similar ro les

Proven ability to manage multiple priorities and keep complex workstreams organized

Strong attention to detail with a proactive, solutions-oriented mindset

Comfortable working in a fast-paced, highly collaborative environment

Skilled at building relationships and working across teams and functions

Clear, professional communicator with strong interpersonal skills

Experience supporti ng internal communicatio ns teams is highly desirable

Graphic design skills a plus

What You'll Do
Drive seamless team operations:
Manage the day-to-day coordination of a team of seven Communications Business Partners, ensuring priorities, timelines, and deliverables stay on track.

Lead event and engagement logistics:
Plan and execute logistics for internal engagement activities such as town halls, leader office hours, coffee chats, and functional events, partnering closely with administrative professionals and events teams as needed.

Own calendar and coordination rhythms:
Maintain and optimize team calendars, aligning key milestones, leadership engagements, and communications moments. Anticipate conflicts and proactively solvefor them.

Manage team channels and mailboxes:
Oversee shared mailboxes and communication channels, triaging requests and ensuring timely, thoughtful responses or escalation.

Build and scale ways of working:
Create, organize, and continuously improve SOPs, templates, and documentation that enable consistency and efficiency across

the team.Establish and maintain clear norms for team knowledge management, including structuring and managing shared drives and ensuring information is easy to find, use, and keep up to date.

Tools
Proficient in Google Workspace (Docs, Sheets, Slides, Calenda r, Gmail) and comfortable navigating a range of collaboration and productivity tools (eg. Monday.com)

Must be authorized to work in the United States

Why Join?
This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

Russell Tobin and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

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