Administrative Assistant to the VP of Communications and Brand Strategy

Description
Essential Functions

Provide administrative support to the Vice President of Communications, including calendar management, email coordination, and routine office tasks.

Schedule department meetings as needed.

Coordinate team meeting logistics, including agendas, materials, and meeting arrangements.

Assist the Vice President of Communications with research projects, special initiatives, and departmental assignments that support the goals of the Communications Office.

Execute the planning of creative workdays and other offsite culture-building meetings.

Budget Management

Oversee the budget tracking document and ensure that budget information is accurate and updated on time.

Prepare and submit monthly Concur expense reports accurately and on schedule.

Office Coordination

Package and ship promotional items, giveaways, and related materials.

Organize the office and workroom and help maintain a professional atmosphere.

Respond professionally to inquiries received through the Communications office email account and phone line.

Update campus digital slide content and ensure materials are current and accurate.

Order supplies for the admissions team.

Perform other related duties as assigned.

Serve as a secondary point of contact for campus offices, providing support and coordination alongside the Project Manager.

Assist with various Communications projects as needed.

Requirements
Qualifications/Requirements

Christian with high integrity, currently pursuing a relationship with God

High School Diploma Required (Some college experience preferred)

Prior administrative experience is preferred but not required.

Basic understanding of the Spurgeon College and Midwestern College.

Excellent communication and organizational skills.

Basic knowledge of Microsoft Office

Able to take the initiative to complete the duties of the position without the need for direct supervision.

Must be able to work independently, as well as part of a team

Must show a desire and willingness to learn

Must possess a positive attitude

Able to pass background screening, including driving record

Eligible to work in the United States

Working Conditions

Normal business hours (M-F)

20 hours per week

Shared office environment

Physical Requirements

Frequently required to sit or stand for periods of time at a desk or computer station

Occasionally required to stand, walk, and reach with hands and arms.

Able to lift and/or move up to 25 pounds.

Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

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