Senior Specialist, Marketing PMO

hackajob

is collaborating with

Verisk

to connect them with exceptional professionals for this role.
Description
Are you a highly organized, proactive professional who thrives on bringing clarity, structure, and momentum to complex projects? We're looking for a

Marketing Operations & Project Coordinator

to play a critical role in driving the successful delivery of marketing initiatives across the organization.
In this highly visible position, you'll serve as the connective tissue between stakeholders, creative teams, vendors, and business partners—ensuring projects are prioritized, executed efficiently, and delivered on time. From managing project intake and coordinating cross-functional workstreams to tracking performance metrics and supporting operational improvements, you'll help create the processes and discipline that enable our teams to do their best work.
If you enjoy solving problems, keeping multiple priorities moving forward, leveraging data to drive decisions, and working with a collaborative team in a fast-paced environment, this is an opportunity to make a meaningful impact while helping shape the future of marketing operations.
Responsibilities
Intake & Project Coordination
Manage and facilitate the intake process for marketing and shared services requests

Ensure requests are appropriately documented, scoped, prioritized, and routed to the appropriate teams

Coordinate project timelines, deliverables, and status updates across multiple workstreams

Monitor project progress and proactively identify risks, dependencies, or schedule impacts, and proactively follow up with stakeholders to maintain accountability and execution discipline

Support project kickoff, planning, and stakeholder communications throughout the project lifecycle

Workflow & Operations Support
Assist with resource tracking and project workload visibility; Maintain visibility into creative team workload and resource availability to inform and assign project assignments, prioritization, and delivery planning

Maintain project plans, work management systems, and operational documentation

Ensure projects follow established governance, processes, and service delivery standards

Support process improvement initiatives and identify opportunities to enhance operational efficiency to improve consistent execution and participation

Vendor & Contract Support
Coordinate onboarding and engagement activities for agencies, contractors, and external partners

Track contract renewals, statements of work, invoices, and vendor deliverables

Partner with Procurement, Finance, and business teams to support vendor management activities

Maintain documentation related to external partners and project budgets

Reporting & Analytics

Reporting & Analytics

Develop recurring reports and dashboards to provide visibility into project demand, throughput, and delivery status

Track key operational metrics and assist with reporting on team performance and workload trends

Support data collection and analysis for leadership reviews and planning discussions

Maintain accurate project and operational records

Qualifications
Required
Bachelor's degree in Marketing, Business, Communications, Project Management, or related field

5+ years of experience in project management, marketing operations, business operations, or a related discipline

Experience coordinating projects across multiple stakeholders and teams

Strong organizational and time-management skills

Proficiency with project management tools such as Asana, Workfront, Monday.com, Jira, or similar platforms

Experience with Excel and basic reporting

Excellent written and verbal communication skills

Preferred
Experience supporting marketing, creative, digital, or shared services teams

Experience working with vendors, contracts, or procurement processes

Familiarity with KPI reporting and dashboard development

Experience supporting process improvement or workflow optimization initiatives

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