Office Manager / Creative Admin

Office Manager

Category: Administration

Main location: United States, Texas, Austin

Position ID: J0726-0794

Employment Type: Full Time

Position Description:

We're growing rapidly and are looking for an Office Manager to serve as the main point of contact for the day to day operations of our Austin office. The Office Manager will be responsible for keeping the office running smoothly, ensuring we have what we need to support our onsite teams, and maintain alignment with CGI's corporate standards.

This position is located in our Austin, Texas office. You will be required to be in the office five days per week.

Your future duties and responsibilities:
Day to Day Office Operations

Oversee general office needs, including booking desks and ensuring workspaces are ready and organized.

Manage our coffee and snack supplies, as well as kitchen and breakroom essentials (paper towels, plates, utensils, etc.).

Handle in office catering requests for meetings and events.

Work closely with CGI's internal facilities team to ensure our office setup, signage, and materials remain consistent with CGI's brand standards.

Partner with the building's property management team for maintenance requests, access needs, and other facility-related issues.

Health, Safety & Compliance

Maintain up to date emergency plans and ensure they are clearly communicated and posted.

Verify that fire extinguishers, first aid kits, and other safety items are in place and current.

Coordinate any necessary safety checks or building compliance reviews.

Administrative & Leadership Support

Assist with coordination of meetings, events, and office communications.

Support onboarding logistics for new hires or visiting team members (desk setup, badges, I9, etc.).

As needed, provide executive assistance for local leadership, including managing calendars, scheduling, and expense reporting.

Office Culture & Engagement

Help coordinate local office events such as team mixers, volunteer activities, and celebrations.

Partner with the local CSR and engagement leads to keep participation high and communication consistent.

Support efforts to maintain a positive, connected office culture.

Budget & Vendor Management

Track office supply and catering budgets and process related expenses.

Manage relationships with vendors and service providers, including supply orders, deliveries, and renewals.

Required qualifications to be successful in this role:

General office management

Experienced with MS Office, Outlook and Powerpoint.

Skills:

Administration

MS Office365

MS Outlook

Vendor Management

Benefits

Competitive compensation

Comprehensive insurance options

Matching contributions through the 401(k) plan and the share purchase plan

Paid time off for vacation, holidays, and sick time

Paid parental leave

Learning opportunities and tuition assistance

Wellness and well being programs

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $38,800.00 $85,100.00.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

#J-18808-Ljbffr