Office Manager / Creative Admin

Company: Duncan Design Group / Constructor

Location: Grapevine, TX

Employment Type: Full-Time

About Us
Duncan Design Group and Constructor are a growing design‑build firm specializing in hospitality projects, including restaurants, bars, lounges, and commercial developments. We are seeking a highly organized, detail‑oriented Office Manager to oversee administrative, accounting, and office operations while supporting our leadership team and staff.

Position Summary
The Office Manager will be responsible for the day‑to‑day administrative and financial operations of the company. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a fast‑paced environment. The ideal candidate will have experience with bookkeeping, office administration, employee records, and financial tracking.

Accounting & Financial Management

Prepare and manage client invoices and billing.

Track accounts receivable and accounts payable.

Reconcile company credit card statements and expenses.

Maintain financial records and assist with bookkeeping activities.

Coordinate with external accountants and CPAs as needed.

Track project expenses and assist with financial reporting.

Administrative & Office Management

Manage office supplies, equipment, and vendor relationships.

Order and maintain inventory of office materials and supplies.

Coordinate office maintenance and general operational needs.

Organize company files, records, and documentation.

Support company leadership with administrative tasks and scheduling.

Human Resources Support

Manage employee PTO tracking and records.

Maintain employee files and onboarding documentation.

Assist with new hire paperwork and employee administrative needs.

Coordinate benefits and HR‑related documentation as needed.

Ensure compliance with company policies and recordkeeping requirements.

General Business Support

Assist with internal reporting and operational tracking.

Support project teams with administrative needs.

Help improve and maintain office procedures and workflows.

Qualifications

3+ years of experience in office management, administration, bookkeeping, or a related role.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).

Experience with QuickBooks required.

Strong organizational and time management skills.

Excellent written and verbal communication skills.

Ability to handle confidential information with professionalism.

Strong attention to detail and accuracy.

Ability to work independently and prioritize multiple tasks.

Preferred Qualifications

Experience working in an architecture, interior design, construction, or design‑build firm.

Experience with FF&E (Furniture, Fixtures & Equipment) procurement and purchasing.

Hospitality industry project experience.

Familiarity with vendor management, purchasing, and project coordination.

Compensation & Benefits

Competitive salary based on experience.

Paid Time Off (PTO).

Professional development opportunities.

Collaborative and growing work environment.

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