Admin Assistant, Ads Engineering Job at Netflix, Inc. in Los Gatos

Overview

Netflix is seeking an experienced Administrative Assistant to support three leaders in a fast‑paced, high‑growth team. The role requires proactive organization, strong communication, and discretion to maintain clarity across shifting priorities.
Responsibilities

Calendar & Coordination : Maintain complex, high‑volume calendars for three leaders; resolve conflicts, prioritize requests, and coordinate meetings across multiple time zones.
Communication : Act as key point of contact for the team, communicating proactively with internal partners, cross‑functional teams, and external stakeholders.
Meeting Management : Oversee internal meetings, team syncs, and all‑hands sessions—scheduling, agenda collection, note‑taking, time management, and tracking action items.
Offsite & Event Planning : Plan and execute team off‑sites, events, and external meetings end‑to‑end, including venue and vendor sourcing, contract logistics, agenda coordination, AV support, and on‑site execution.
Travel & Expenses : Coordinate complex domestic and international travel arrangements and prepare/process expense reports.
Digital Organization : Maintain Google Shared Drives, distribution lists, Google Groups, and Slack channels so the right people have access to the right information.
Confidentiality : Maintain discretion with sensitive information, organizational changes, and leadership discussions.
Cross‑Functional Liaison : Partner with HR, Recruiting, Finance, and Facilities on administrative protocols, org changes, and operational needs.
Process Improvement : Continuously identify and implement workflow efficiencies to help the team scale.
Team Culture : Support team‑building activities and contribute to a welcoming, collaborative environment.
Requirements

Experience as an administrative or executive assistant supporting multiple leaders in a large, fast‑paced organization.
Proactive approach—anticipating needs, flagging issues early, and following through without prompting.
Hands‑on off‑site and event planning experience, including venue/vendor sourcing, budget coordination, agenda planning, and on‑site logistics.
Excellent written and verbal communication; ability to communicate clearly across all levels.
Strong organizational skills and impeccable attention to detail; ability to manage competing priorities under pressure.
Proficiency in Google Suite (Drive, Docs, Sheets, Slides) and familiarity with Slack.
Ability to maintain discretion and confidentiality.
Comfortable working on‑site/hybrid with flexibility to work across multiple time zones as needed.
Location & Work Arrangement

Los Gatos, California. Hybrid schedule requiring 3 days on‑site per week to support real‑time collaboration and strong team alignment.
Compensation & Benefits

Base salary range: $80,000 – $148,500. Netflix offers comprehensive benefits including health plans, mental health support, 401(k) with employer match, stock option program, disability programs, health savings and flexible spending accounts, family‑forming benefits, life and serious injury benefits, paid leave of absence, and flexible time off. Eligible employees accrue 35 days of PTO annually (hourly staff). See further details on benefits on the Netflix website.
Equal‑Opportunity Employer

Netflix is an equal‑opportunity employer and celebrates diversity. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

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