ASSISTANT DIVISION MANAGER, PROGRAMS, REGISTRAR-RECORDER/COUNTY CLERK

Filing Period
The application filing period will begin on Monday, July 27, 2026, at 8:00 a.m. (PT) – until Thursday, July 30, 2026, 5:00 p.m. (PT). All applications must be received before 5:00 p.m. (PT) on Thursday, July 30, 2026, to be accepted.

Position/Program Information
Exam Number: E1125M

Type Of Recruitment
We welcome applications from anyone.

Out-of-class
No Out-of-Class experience will be accepted for this examination.

Withholds
No Withholds will be allowed. Required experience/ must be fully met by the last day of filing, and clearly indicated on the application.

Position Description
The Assistant Division Manager, Programs, Registrar-Recorder/County Clerk (RR/CC) reports to a Division Manager, Registrar-Recorder/County Clerk and is responsible for assisting in the administration of programs within a division of the Registrar-Recorder/County Clerk (RR/CC). Responsibilities include assisting in planning, organizing, and evaluating division work through subordinate supervisory staff, establishing policies and procedures for administrative operations, and preparing the division's budget.

Assists in planning, organizing, directing, and evaluating the work of the division through subordinate supervisory staff.

Manages projects for the Department, including tracking deliverables, ensuring adherence to project schedule and monitoring project budget.

Assists in establishing policies and procedures for the administration of the division.

Assists in reviewing, analyzing, and interpreting existing and proposed Federal, State, and local statutes and regulations governing departmental programs and operations.

Evaluates the impact of legislative and ordinance changes and communicates necessary changes in policy and procedures to staff.

Establishes and reviews operational procedures, work methods and standards of performance and implements changes to increase efficiency and service effectiveness.

Provides direction to staff regarding work methods, techniques and policy interpretation.

Assists in the preparation and administration of the division’s annual budget.

Coordinates the work of the assigned units with other units, departments, and agencies.

Assists in making recommendations for new or improved programs, projects, concepts and procedures for the most effective use of data processing equipment and techniques to improve the efficiency of departmental functions.

Directs the more complex assignments and prioritizes work related to election, recorder/county clerk, and/or administration functions as needed.

Represents the Division Manager, Registrar-Recorder/County Clerk in meetings with other County departments and outside organizations.

Acts for the Division Manager, Registrar-Recorder/County Clerk in their absence.

Administer vendor contracts, including reviewing Statements of Work (SOWs) and bid solicitation documents for contract renewals and re-solicitations.

Oversee tasks such as preparing legal publications and reviewing legal handbooks and procedural pamphlets.

Manage and train a large number of permanent and temporary staff for short-term and long-term election operations.

Essential Job Functions
ESSENTIAL DUTIES INCLUDE, BUT NOT LIMITED TO:

Assists in planning, organizing, directing, and evaluating the work of the division through subordinate supervisory staff.

Manages projects for the Department, including tracking deliverables, ensuring adherence to project schedule and monitoring project budget.

Assists in establishing policies and procedures for the administration of the division.

Assists in reviewing, analyzing, and interpreting existing and proposed Federal, State, and local statutes and regulations governing departmental programs and operations.

Evaluates the impact of legislative and ordinance changes and communicates necessary changes in policy and procedures to staff.

Establishes and reviews operational procedures, work methods and standards of performance and implements changes to increase efficiency and service effectiveness.

Provides direction to staff regarding work methods, techniques and policy interpretation.

Assists in the preparation and administration of the division’s annual budget.

Coordinates the work of the assigned units with other units, departments, and agencies.

Assists in making recommendations for new or improved programs, projects, concepts and procedures for the most effective use of data processing equipment and techniques to improve the efficiency of departmental functions.

Directs the more complex assignments and prioritizes work related to election, recorder/county clerk, and/or administration functions as needed.

Represents the Division Manager, Registrar-Recorder/County Clerk in meetings with other County departments and outside organizations.

Acts for the Division Manager, Registrar-Recorder/County Clerk in their absence.

Administer vendor contracts, including reviewing Statements of Work (SOWs) and bid solicitation documents for contract renewals and re-solicitations.

Oversee tasks such as preparing legal publications and reviewing legal handbooks and procedural pamphlets.

Manage and train a large number of permanent and temporary staff for short-term and long-term election operations.

Requirements
OPTION I: Four (4) years’ experience at the level of Administrative Services Manager I or higher, supervising or coordinating the operation of a work unit in the provision of specialized budget, personnel, or other administrative services.

OPTION II: Three (3) year experience at the level of Administrative Services Manager II, supervising a centralized unit providing budget, personnel, or other administrative services.

OPTION III: An Associate Degree or its equivalent – AND – five (5) years’ experience at the level of Head, Election and Document Processing Services supervising a unit performing election, recording, or document processing services in the Registrar-Recorder/County Clerk or equivalent agencies.

License
A valid California Class “C” Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class
Physical Class 2 – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Special Requirement Information
EDUCATION: To receive credit for your education, include a legible copy of all relevant official documents, including your diploma, transcript, or letter/certificate from an accredited institution or email it to Rena Kamasawa at RRCCExams@rrcc.lacounty.gov within five (5) business days of filing your application or to the end of the filing period. The document should show the date the degree was conferred and be in English. If not in English, then translation is required. International degrees must be evaluated for equivalency to U.S. standards if not listed in the International Handbook of Universities or World Higher Education Database. Documents marked as unofficial will not be accepted. For more information on our standards for educational documents, please visit: https://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf

At the level of. You may still qualify even if your job title isn’t exactly the same as the ones listed. What matters is that your experience is at a similar level — meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

Administrative Services Manager I is defined as experience supervising a unit of lower-level analyst performing complex analytical assignments which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature.

Work Unit is defined as a team or department within an organization responsible for specific tasks, functions, or operations to achieve business objectives.

Specialized Budget focuses on a specific asset or activity such as federal or state grants, special revenue funds, salaries and employee benefits that are used to track activities, which are included in a budget, to have a complete perspective.

Administrative Services Manager II is defined as experience supervising a unit of analysts responsible for performing a full range of difficult to complex analytical assignments within one or more administrative functional areas and making recommendations on such issues which directly impact departmental programs and administrative operations, and which may be a confidential or sensitive nature.

Centralized Unit is defined as a unit located in a central administrative office, responsible for providing administrative services in such areas as human resources, budget, finance, contracts, and other related administrative functional areas.

Associate Degree is equivalent to 60 semester units, or 90 quarter units. For this examination, one (1) year of college is equivalent to 30 semester units or 45 quarter units.

Head, Election and Document Processing Services is defined as experience planning, directing, and supervising the activities of a unit performing election, recording or document processing services in the Department of Registrar-Recorder/County Clerk.

Complex is defined as a factor which measures the nature, number, variety and intricacy and difficulty of tasks, steps, processes or methods applicable to the work to be done; the difficulty of tasks, steps, processes or methods applicable to the work to be done; the difficulty of identifying what needs to be done and difficulty and originality involved in doing the assigned tasks; major duties and difficulty of the mental processes necessary to identify what needs to be conceptualization required to complete assigned tasks.

Difficult to Complex is defined as a measure significantly greater degree or originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform tasks.

Large workforce is defined as a workforce consisting of 20 or more employees.

Desirable Qualifications

Project management experience, including the ability to prioritize competing demands, develop operational plans and contingency strategies, manage resources, mitigate risks, and ensure successful project delivery.

Experience managing large-scale election operations or other programs involving complex logistics, multiple workstreams, and time-sensitive deliverables.

Experience leading and managing a large and diverse workforce.

Bachelor’s Degree or higher in Business Administration, Public Administration, Political Science, Public Policy, or a closely related field.

Additional points will be awarded to qualified applicants who demonstrate any of the Desirable Qualifications in their responses provided on the Supplemental Questionnaire.

Additional Information
EXAMINATION CONTENT
TRAINING AND EXPERIENCE (T&E) EVALUATION
This assessment type will evaluate the training, experience, and education you list on a questionnaire and assign a score based on a standardized scoring system. This part of the assessment is worth 100% of your score.

Additional points will be awarded to qualified applicants who demonstrate any of the Desirable Qualifications in their responses provided on the Supplemental Questionnaire.

Applicants must receive a passing score of 70% or higher on the assessment to be added to the list.

ELIGIBILITY AND VACANCY INFORMATION
Qualified candidates who pass the assessment with a score of 70% or higher are placed on the eligible list for a period of six (6) months. We will use this list to fill vacancies within the RR/CC as they occur. Appointees may be required to work any shift, including evenings, weekends, and holidays.

PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT.
Social Security Information
Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

No Sharing Of User Id And Passwords
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Computer And Internet Access At Public Libraries
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Anti-racism, Diversity, And Inclusion (ardi)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT NAME
Rena Kamasawa

DEPARTMENT CONTACT PHONE
(562) 462-2297

DEPARTMENT CONTACT EMAIL
RRCCExams@rrcc.lacounty.gov

CALIFORNIA RELAY SERVICES PHONE
800-735-2922

TELETYPE PHONE
800-899-4099

ALTERNATE TTY PHONE
800-897-0077

COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/ .

Testing Accommodations For Applicants
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/ .

Fair Chance
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov .

Veteran’s Credit
Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf

Revised September 2025

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