Program Manager (Other Transaction Agreement project)

This position will require access to ITAR and/or EAR controlled technical data, technology or source code, and requires that all individuals in this role be authorized to access such information.

Position Summary:
Government/CMO liaison and Customer Relationship Management; agreement, contract, and regulatory compliance; public relations; financial oversight and funding; reporting; strategic coordination.

Essential Duties and Responsibilities:

Act as the primary interface with the CMO and the government sponsor

Ensure all contract requirements, milestones, and reporting obligations under the OT Agreement are met

Manage communications, document submissions, and status updates with external stakeholders

Oversee cost share tracking, funding drawdowns, and programmatic invoicing

Coordinate internal resources to ensure compliance with DPA, ITAR, CUI, etc.

Program and contract risk analysis and mitigation

Provide executive-level briefings on OTA status

Lead public relations efforts with industry, community, and other interested parties

Ensure all appropriate records are maintained in accordance with OTA requirements and company policies

Qualifications:
To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. The requirements listed below are representative of the knowledge skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Job Requirements and Skills:

Proficient computer and applications software skills with MS Office suite

Strong listening, writing, and verbal communication skills

Able to influence others for mutual benefit; high level negotiation skills

Sound problem analysis, critical thinking, and situational recognition skills; able develop effective solutions and execute to achieve desired results

Strong cross functional collaboration skills and ability to influence others

High level organizational skills; demonstrated ability to meet and manage project deadlines

Self-motivated, resourceful, and organized, taking ownership of all assigned work

Must be comfortable and confident in working directly with all levels of internal and external customers

Minimum Education and Experience Requirements:

Bachelor’s degree in related field or equivalent experience

Significant experience in the following areas:

Manufacturing

Defense Industrial Base supply chain

DOD contracting and regulations (OTA’s FAR, DFARS, CUI)

Program and project management

Physical Requirements:
Rating: Rarely 1 – 5% Occasionally 6 – 33% Frequently 34 – 66% Constantly 67 – 100%

Sitting – sedentary work that primarily involves sitting for long periods

Constantly - 67-100%

Standing – sedentary work that primarily involves standing for long periods

Occasionally 6-33%

Walking – floor type (check all that apply): even uneven slippery indoors outdoors slopes

Bending/ Leaning Forward – forward bending from the waist. Moving in different positions to accomplish tasks (bend, twist, lean)

Kneeling/ Squatting/ Crouching

Leg/ Foot Movement – use of leg and/or foot to operate motor vehicles or heavy equipment

Occasionally 6-33%

Lifting/ Carrying – Light (up to 9kg/ 20lbs)

Lifting/ Carrying – Medium (up to 15kg/ 33lbs)

Lifting/ Carrying – Heavy (up to 25kg/ 55lbs)

Reaching – arms fully extended forward or raised above shoulder

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

Specific Tasks and Focus Areas:
Interface with the Consortium Management Organization (CMO)

Single Point of Contact for all communications with the CMO.

Maintain compliance with CMO reporting requirements (technical and financial progress reports).

Manage communications, document submissions, and status updates with external stakeholders

Track deliverables and milestones in line with the OT agreement.

Attend regular update meetings, program reviews, joint working groups, and CMO symposiums.

Lead Responsibility for Compliance with OT Agreement Terms

Understand and interpret the terms and conditions of the DIBC Base Agreement, Project Sub-Agreement (PSA), and any associated agreements or regulations

Ensure all contract requirements, milestones, and reporting obligations under the Base Agreement, Project Sub-Agreement, and Project Execution Plan (PEP) are met

Ensure compliance with:

DPA regulations and U.S. Government reporting standards

Any flow downs from the CMO or sponsoring agency

Monitor intellectual property, data rights, and non-traditional defense contractor (NDC) status if applicable

Ensure compliance with ITAR, EAR, CMMC and CUI requirements

Internal Coordination

Coordinate cross-functionally with PEP Project Manager and internal team to ensure smooth execution

Track internal deliverables (build schedules, procurement, risk assessments)

Assist in driving integration of new prototype line into existing production capability

Generate invoice submissions per OTA terms (in coordination with accounting)

Oversee cost tracking (if applicable) and invoicing for the fixed price portion of the PSA

Ensure that expenditure-based costs and milestones for the cost plus fixed fee portion of the PSA are within scope, properly documented, and properly invoiced

Support audit readiness if applicable

Program Tracking and Reporting

Use formal project management tools (e.g. MS Project) to maintain a master schedule

Track cost, schedule, and technical performance

Prepare progress reports (monthly, quarterly, or per agreement), technical status updates, and risk mitigation plans

Ensure all appropriate records are maintained in accordance with OTA requirements and company policies

Identify, evaluate, & manage risks—especially schedule, regulatory, and technical risks.

Maintain a risk register and regularly review with the internal team and CMO if required.

Communicate technical and schedule challenges clearly and proactively to the CMO.

Communications

Provide executive-level updates internally to senior leadership

Lead responsibility for all communications with external stakeholders and public relations efforts relating to the OTA

Government, customers, industry influencers, community members, media

Traits and Characteristics:

Exceptional communication both orally and written

Strong ability to identify, assess, and mitigate risks

Effectively manage stakeholders, finances, and resources to ensure contract compliance and success

Ability to understand the program’s vision and align projects with overarching government objectives

Strong negotiation and conflict resolution abilities

Takes responsibility for accomplishing work goals within accepted timeframes

Contributes to an environment that supports and accommodates diverse people and ideas

Interacts respectfully and cooperatively with others

R.E. Darling Co., Inc. is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as protected veteran, among other things, or status as qualified individual with disability.

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