Document Procurement Specialist

Job Title

Clearing & Escrow, LLC (TC&E) is a national title and escrow provider specializing in institutional real estate transactions. Based in Tulsa and part of The Fay Group, TC&E delivers comprehensive title solutions across the mortgage lifecycle

from due diligence and securitization to default support and loan modifications. TC&E's services include title insurance, lien clearance, assignment processing, post-closing reviews, and borrower closings in all 50 states. TC&E also has decades of experience navigating the complexities of energy project and land use transactions nationwide. TC&E's combination of local expertise and national reach allows us to offer clients a boutique experience backed by industry-leading compliance, technology, and turnaround times. We are trusted by investors to manage complex, high-volume portfolios and provide risk-mitigating curative services. As ALTA members, we adhere to the highest standards and work diligently to ensure clear, marketable titles. TC&E's online tools and dedicated teams provide cost certainty, real-time data, and exceptional client service at every stage of a transaction.
Reporting to the Manager, Assignment and Lien Release, this position is responsible for securing, managing and processing essential documentation to support title clearing functions while ensuring compliance with statutory, state and regulatory requirements. This position facilitates the drafting, execution, recording and imaging of Assignments and Lien Releases adhering to company and industry guidelines. Additionally, the role serves as a central point of contact for coordinating document-related activities, maintaining clear communication with clients, vendors and government offices to enable efficient, timely and accurate property transactions.
Qualifications Include:
High school diploma or GED
2+ years' experience in foreclosure or mortgage document processing
1+ years' experience working in a fast-paced work environment
Strong working knowledge of mortgage loan documents
Proficient in typing 50+ words per minute
Proficient in MS Word, Adobe Acrobat, Outlook and Excel
Solid verbal and written communication skills
Solid interpersonal skills
Demonstrated analytical skills and problem-solving abilities
Good judgement with the ability to evaluate and make decisions
Strong time management skills
Ability to work effectively in a fast-paced, dynamic environment
Customer service/ client orientation with strong execution skills and results orientation
Ability to prioritize numerous tasks and manage shifting priorities
High level of attention to detail and consistency
Flexible, open to change, ability to learn new things quickly
Collaborative; ability to work effectively with others
Featured Benefits:
Medical, Dental and Vision Insurance
Company Paid Life Insurance
Disability Insurance
Pet Insurance
401k Program with Employer Matching
3 Weeks Paid Time Off (PTO)
Paid Holidays
Wellness Initiatives
Employee Assistance Program
Eligible for Hybrid Work Schedule with Remote Flex Days
Compensation: The hourly range for this position is between $17.50 to $21.50 hourly
This position is eligible for an annual discretionary bonus
The Fay-Genstone Foundation was established to fulfill the philanthropic mission of The Fay Group employees to serve the communities in which they live and work. Our employees make voluntary contributions to the Foundation. Each quarter, their contributions are donated to organizations focused on improving education opportunities, combating poverty, and supporting military service members and first responders.
At Fay, we believe that the best ideas come from having a team that is diverse in backgrounds, experiences, and perspectives. We strive to ensure each of our employees feels valued, respected and included, and is presented with equal opportunities to be successful. Fay is an equal-opportunity workplace. The Fay Group and affiliated companies participate in E-Verify.