TPD Programs Coordinator

Job Description - TPD Programs Coordinator (2601878)
Job Description
Position Information
TxDOT's Transportation Programs Division is seeking a Programs Coordinator to join our team.

This position coordinates and supports external projects while leading a variety of division-specific programs and initiatives, including newsletters, conferences, banquets, records retention, and open records coordination.
With a workforce of more than 12,000 employees statewide, TxDOT offers exciting opportunities to build a rewarding and impactful career. If you are a motivated professional looking to contribute to meaningful transportation programs, we'd like to talk with you.
At TxDOT, we are committed to supporting a healthy work-life balance. Employees enjoy a wide range of benefits and programs, including flexible and compressed work schedules, wellness leave incentives, an on-site wellness center, career development opportunities, tuition assistance, and many other valuable benefits.
Work Location:
6230 E. Stassney Lane
Austin, TX 78744
Minimum Salary

61,184.00
Maximum Salary

99,658.00
Pay Basis

Yearly FLSA Status : Exempt
Work Locations

Stassney Hq - Main 6230 East Stassney Lane Austin 78744
Travel

Yes, 10 % of the Time
Shift

Day
Job Shift Details

40
Location Flexibility

Onsite
Location Flexibility Details

This position will be housed at 6230 East Stassney Lane, Austin, 78744
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our Total Compensation Package website
To view benefits available to all State of Texas employees visit Benefits at a Glance | ERS (texas.gov)
Performs consultative business operations support work on behalf of the Transportation Programs Division and in support of agency transportation project and program delivery. Work involves coordination of external projects, as well as leading division specific programs including newsletters, conferences, banquets, file retention, open records coordination. Work requires extensive contact with departmental staff, governmental organizations and private entities. May serve as lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Represents the Department and participates on interagency groups, technical committees or special task force groups
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
Oversees and monitors the progress of current program initiatives or projects; evaluates pending program initiatives and projects for planning purposes; and consults and advises personnel and external contacts in policies and procedural requirements
Provides training or technical support and assistance in program or project areas
Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
Develops and implements plans to communicate project methodology to interested groups and team members.
Researches, identifies and provides recommendations to improve programs and/or operations.
Coordinates program meetings, conferences, workshops; makes presentations.
Prepares special reports by researching, collecting, analyzing, and summarizing information and trends.
Leads and coordinates internal division business operations programs
Oversees, complies and distributes division specific program or project information, including statuses, meeting agenda, action items and notes; provides updates to management and stakeholders
Oversees, complies and distributes division specific program or project information, including statuses, meeting agenda, action items and notes; provides updates to management and stakeholders
Monitors and identifies program or project progress against planned timelines, identifies risks or variances, and supports mitigation strategies to maintain approved scope and objectives.
Responsible for division administrative and business functions to include inventory control, conference planning, file retention, division newsletter, legislation, and open records coordination.
May serve as division legislative liaison and/or open records coordinator.
Monitors and makes recommendations regarding administrative functions, reports, studies and specialized projects within the division.
Supports and/or Leads division-wide initiatives by coordinating logistics, preparing materials, and assisting with meetings, workshops, conferences and other project deliverables
Researches, identifies and provides recommendations to improve program and/or operations for the division.
Coordinates with cross-functional stakeholders, subject matter experts, and leadership to facilitate project activities, manage dependencies, and support issue resolution
Assist in establishing long-range program objectives and specifies strategies and actions to achieve objectives.
May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.
Serves as a project lead by managing interim projects; distributing project-related work assignments; and evaluating project team members for the duration of the project.
Performs other job responsibilities as assigned.
Minimum Qualifications:

Education:

Bachelor's Degree in Business Administration, Public Admin, Communications or related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience:

4 years of experience in business analysis, program or project admin or related experience. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications : Valid driver’s license. This position requires driving a state vehicle.
Considerable knowledge of:
Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems
Program/project planning, development, and management methodologies
Communication strategies, policies and methods
Applicable laws, rules, and regulations
The Texas Public Information Act
Legislative process
Ability to:
Office management practices and procedures
Considerable knowledge of:
Developing and giving presentations
Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks
Developing, interpreting, and implementing policies, procedures, and technical information
Research and analysis methodologies
Maintaining effective working relationships with others
Monitoring the status and progress of project
Leading, assigning, reviewing, and monitoring the work of others
Analyzing projects and tasks, prioritizing, setting goals and meeting deadlines
Communicating complex ideas and information clearly, concisely, and effectively
Using computers, applicable programs, applications, and systems
Interact with all levels of the organization
Other Attributes:
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Talking-expressing or exchanging ideas by spoken words
Hearing-perceive sound at normal speaking levels; receive information by oral communication
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes .
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

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