Proposal Coordinator

Distinct Engineering Solutions, Inc. (DESI) Location: North Brunswick, NJ (On-site) Employment Type: Full-time

About the Role
Distinct Engineering Solutions, Inc. (DESI) - a multidisciplinary civil engineering firm headquartered in New Jersey - is hiring an RFP / Proposal Coordinator to support our growing pipeline of public and private engineering projects. This role involves managing engineering proposals, coordinating across teams, and ensuring the timely and compliant submission of RFPs/RFQs. You will work closely with our engineering, operations, and finance teams and gain hands-on exposure to the full proposal and project coordination process. We welcome recent graduates eager to build experience as well as candidates with a few years of proposal or coordination work.

Key Responsibilities

Review RFP/RFQ documents and identify submission requirements, deadlines, and compliance criteria

Coordinate with internal teams (engineering, operations, finance) to gather required technical inputs

Support preparation of proposal documents including cover letters, resumes, project experience, and forms

Maintain proposal schedules and ensure all deliverables are completed on time

Format and compile proposal packages in accordance with client requirements

Track addenda, clarifications, and updates related to active bids

Maintain a library of standard proposal content, templates, and past submissions

Assist in submitting proposals via online portals or email

Support post-submission follow-ups and documentation

Required Qualifications

Bachelor's degree in Civil Engineering, Business, Communications, or a related field

0-3 years of experience; recent graduates are welcome to apply

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to manage multiple deadlines in a fast-paced environment

Preferred Qualifications

Experience with RFP/RFQ processes in the engineering, construction, or consulting industry

Familiarity with proposal or bid-management tools

Basic understanding of technical documents, drawings, or specifications

Exposure to public-agency procurement (NYC/NJ) is a plus

Attention to detail and formatting consistency

Key Skills

Proposal coordination & compliance tracking

Strong Excel and document-formatting skills

Cross-functional communication across engineering, operations, and finance

Work Setup

On-site role based in North Brunswick, NJ

5 days a week in office

Occasional coordination with project teams and client agencies across NY/NJ

Competitive compensation packages

Company-paid medical, dental, and vision coverage

Life insurance and short- and long-term disability insurance

401(k) with company match

Educational reimbursement, paid time off, and performance-based growth opportunities

Why Join Us
At Distinct Engineering Solutions, you'll be part of a growing team working on impactful infrastructure and engineering projects across the U.S. You'll gain hands-on experience in proposal coordination and project support while collaborating with experienced professionals - and chart your own path to grow with the company.

Equal Opportunity Employer

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