SCHAEFER INSPECTION SERVICE
Job Description
Admin and Marketing Coordinator
Location: Woodbridge, CT (In-Office)
Employment Type: Full-Time
Reports To: Marketing and Client Relations Manager
Department: Marketing & Administration
About Schaefer Inspection Service
Founded in 1980 and headquartered in Woodbridge, CT, Schaefer Inspection Service is Connecticut's premiere inspection company. For 45+ years we have provided residential, commercial, and environmental inspections — including water testing, radon testing, mold testing, sewer scope camera inspections, and structural engineering evaluations — giving homebuyers, sellers, and real estate professionals the peace of mind that their investment is sound.
Position Overview
The Admin & Marketing Coordinator is a versatile, detail-oriented team member who keeps both our marketing engine running and our office humming. Reporting directly to the Marketing Manager, this role splits roughly 70% of its time on marketing activities and 30% on administrative support. The right candidate is equally comfortable scheduling social media content as they are managing inboxes, coordinating with inspectors, and supporting day-to-day operations.
Key Responsibilities
Marketing (70%)
- Assist in creating and scheduling content across social media platforms (Facebook, Instagram, TikTok, YouTube, and LinkedIn).
- Draft blog posts, email newsletters, and promotional copy that aligns with our brand voice.
- Support SEO efforts including updating website content and meta data in WordPress.
- Manage and monitor our online review presence (Google, Yelp, etc.) and flag responses for the Marketing Manager.
- Coordinate realtor outreach campaigns and maintain the realtor contact database.
- Assist with the production of marketing materials such as digital brochures, flyers, and email templates.
- Track marketing performance metrics and compile regular reports.
- Coordinate with our web design partner (Lightswitch) on website updates and tasks.
- Support video content planning and basic editing as needed. Knowledge of CapCut and Kapwing programming is a plus.
- Attend Events as necessary (some after hours availibilty is required)
Administration (30%)
- Manage and triage incoming phone calls, emails, and web form submissions.
- Assist with scheduling and confirming inspections, coordinating between clients, realtors, and inspectors.
- Maintain and update CRM records, client databases, and contact lists.
- Handle general office tasks including filing, correspondence, supply management, and data entry.
- Support billing and invoicing coordination as needed.
- Assist co-owners and management team with administrative tasks and special projects.
Qualifications
Required
- 2+ years of experience in marketing, administrative support, or a combination of both.
- Strong written communication skills — you can write clearly and adapt tone for different audiences.
- Comfortable managing and scheduling content across major social media platforms.
- Proficient with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Highly organized with strong attention to detail and the ability to juggle multiple priorities.
- Reliable, proactive, and comfortable working both independently and as part of a small team.
Preferred
- Experience with WordPress, Canva, or email marketing platforms
- Familiarity with CRM systems or scheduling software.
- Background in real estate, home services, or a related industry is a plus.
- Experience with basic video editing or social media content creation tools.
- Knowledge of local Connecticut real estate market a plus.
What We Offer
- Competitive full-time salary commensurate with experience.
- A collaborative, family-oriented work environment at a well-established Connecticut business.
- Opportunity to grow with a company that has served Connecticut homeowners and real estate professionals for over 45 years.
- Exposure to a wide range of marketing and business operations functions.
- Woodbridge, CT office location.
How to Apply
Interested candidates should send a resume and a brief cover letter explaining their interest in the role to:
marketing@schaeferinspectionct.com
Please include "Admin & Marketing Coordinator Application" in the subject line.