Office Manager / Creative Admin

Bold is the leading healthy aging platform, offering personalized, evidence-based exercise programs for Medicare members that help prevent falls, reduce musculoskeletal pain, and increase physical activity levels. Innovative Medicare plans rely on Bold to deliver engaging, clinically sound exercise programs that members love to use and that achieve significant health outcomes. Bold is backed by leading investors, including Rethink Impact, Andreessen Horowitz, and Khosla Ventures.

Role Overview
We’re looking for a dynamic and proactive Executive Assistant and Office Manager, who thrives on ownership, problem‑solving, and making things run better without being asked. This in‑person role will include assisting our CEO and leadership team as an executive assistant, as well as managing key office operations. To effectively manage office operations and support the team, this role requires an in‑office presence M‑Th (9:00 am – 5:00 pm).

The Ideal Candidate

Anticipates needs before they arise

Notices when something is broken (or inefficient) and fixes it

Is comfortable making judgment calls and proposing solutions

Communicates clearly, concisely, and professionally

You will be expected to self‑direct, prioritize competing needs, and continuously improve how the office and executive workflows operate.

Key Responsibilities
Executive Assistant

Proactively manage scheduling for executive leadership, anticipating conflicts and proposing solutions

Coordinate complex calendars across internal and external stakeholders

Handle travel planning end‑to‑end (flights, hotels)

Conduct research and synthesize information into clear recommendations

Serve as a trusted point of contact for sensitive or time‑critical matters

Maintain high discretion when handling sensitive scheduling, people topics, vendor issues, and internal information

Office Manager

Own day‑to‑day operations of the Los Angeles office, ensuring it runs smoothly without oversight

Manage office food, supplies, and services; proactively restock and resolve issues

Plan and execute office events (weekly lunches, happy hours, onsite meetings)

Coordinate gifts and recognition (birthdays, anniversaries, holidays) with attention to detail and timing

Manage incoming mail and deliveries, including weekly mail pickup in Beverly Hills

Support office expansions, moves, or build‑outs as needed

Maintain basic office SOPs

Communicate decisions, status updates, and tradeoffs clearly

What We’re Looking For

2+ years experience as an Executive Assistant, Office Manager, or similar operations role

Exceptionally strong attention to detail

Proven ability to work independently and problem‑solve without step‑by‑step instructions

Excellent written and verbal communication

Comfortable tracking and reporting monthly office spend, managing invoices/receipts, and keeping things organized for finance

Strong judgment and comfort making decisions

Ability to manage multiple priorities simultaneously

Los Angeles‑based and available for regular in‑office work

Nice to Have

1+ years experience in hospitality or event coordination/planning

Computer troubleshooting skills (Wi‑Fi resets, AV systems, basic tech support)

Familiarity with AI applications (ChatGPT, Gemini, Claude)

Compensation
We’re committed to an inclusive, consistent, and equitable approach to compensation and anticipate that this position will earn between $62,500 and $65,000 annually. The exact salary will depend on the amount of relevant and transferable experience you bring to the role.

Benefits

Comprehensive health, dental, and vision insurance

12 weeks of paid parental leave after 1 year of employment (6 weeks of paid parental leave otherwise)

Company‑sponsored life insurance

Unlimited PTO

401(K) after 6 months of employment

Monthly fitness stipend

One‑time stipend for home office setup

Age Bold, Inc. is an equal opportunity employer. We are committed to a safe and supportive work environment in which all employees have the opportunity to participate and contribute to the success of the business. We do not discriminate on the basis of age, race, religion, sex, gender identity, sexual orientation, pregnancy status, national origin, disability, veteran status, or any other factor prohibited by law.

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