Music Administrative Assistant

Job Title: Music Administrative Assistant
Position Type: Part-time (25 hours)
Organization: First United Methodist Church Richardson (FUMCR)
Location: Richardson, Texas
Experience Required: 1-3 years
Education Required: Bachelor’s degree

Position Overview
First United Methodist Church Richardson (FUMCR) is seeking an organized, proactive, and intuitive Music Administrative Assistant to serve as the operational backbone of the Music Ministry. This individual will play a vital role in supporting the Music Ministry in effectively sharing our mission, ministries, and values through music leadership, and meaningful programming. The ideal candidate is a self-starter, musically literate, and strong with technology and task management. This role supports all ensembles within the Music Ministry to ensure programs can be facilitated with excellence.

Key Responsibilities

Compile and update music ministry calendars and ensure accurate space scheduling

Compile minutes for Music Team meetings and send followup notes for the team’s reference

Oversee music library organization and coordinate with volunteer choir librarians to effectively order, print, catalog, scan, email, label, and/or upload music to different platforms as needed for music events

Manage choir rosters, send followup emails to prospective members, and assign folders and robes to choir members

Create Music Ministry’s monthly newsletter and update music webpage as needed

Support administrative needs during Sunday morning worship and Wednesday evening rehearsals

Assist in set up for rehearsals, services, and concerts

In collaboration with ensemble directors take the lead for logistics of music events - set up, tear down, doors, reservations, food (if applicable)

Manage office supplies and ensure office equipment maintenance

Support music team with invoice and expense tracking, pay bills/credit card charges, check requests, and deposit payments, and ensure contract musician calls and hourly music staff are logged and paid

Ideal Qualifications

Must be a committed Christian comfortable working in a United Methodist church environment

Proficient or a fast learner in digital organization and planning tools – Espace, Planning Center, Microsoft Office, Teams, Excel, AI technologies

Bachelor’s degree in Music

Excellent organizational, communication, interpersonal, and task management skills

Musically literate

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