Event Sales Assistant & Graphic Designer

We are seeking a highly organized, creative, and proactive professional to work directly with the CEO, supporting the planning, design, sales, and execution of events. This role is ideal for someone who enjoys combining creativity with organization and is excited to be involved in every phase of an event—from the initial client consultation to the final teardown.
The Event Sales & Graphic Design Coordinator will serve as the CEO's primary support for assigned events, assisting with client communications, proposals, graphic design, venue walkthroughs, vendor coordination, event logistics, and on-site production.
Responsibilities

Executive & Event Support

Work directly with the CEO on assigned events from concept through completion
Attend client meetings, design consultations, and venue walkthroughs with the CEO
Assist the CEO in preparing proposals, presentations, reports, budgets, and event documentation
Follow up on action items, client requests, and project timelines
Research products, pricing, vendors, and event trends
Help manage multiple projects while ensuring deadlines are met
Assist with client consultations and event planning
Prepare customized proposals and quotations
Create event layouts and floor plans based on venue measurements
Attend site visits to measure event spaces and evaluate logistics
Coordinate with venues and vendors to ensure smooth event execution
Assist in developing production schedules and installation plans
Graphic Design

Design event mockups, mood boards, and client presentations
Create custom signage, menus, seating charts, welcome signs, and printed materials
Design marketing materials and social media graphics as needed
Prepare artwork for production and printing
Event Production

Assist with event setup, styling, installation, and décor placement
Help oversee event execution alongside the CEO
Assist with event breakdown and load-out
Ensure all event details meet the company's quality standards and the client's expectations
Ideal Candidate

The ideal candidate is highly organized, creative, proactive, and thrives in a fast-paced environment. They enjoy working directly with executive leadership, are comfortable interacting with high-end clients and vendors, and are willing to do whatever it takes to create exceptional events. This individual has a passion for design, sales, branding, and event production and is excited to support the CEO from the initial client consultation through event execution and breakdown.
Qualifications

Required Qualifications

Minimum of 2 years of experience in event planning, event sales, graphic design, hospitality, executive support, or a related field.
Strong creative vision and design acumen with the ability to conceptualize and execute unique event experiences, custom graphics, and cohesive event branding.
Demonstrated experience creating custom event graphics, event layouts, design proposals, signage, invitations, seating charts, presentations, marketing materials, and branded collateral.
Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop, and InDesign).
Proficiency in Canva for creating presentations, marketing materials, social media content, and client proposals.
Experience using CRM software to manage leads, client communications, sales opportunities, and project follow-up.
Excellent written, verbal, and interpersonal communication skills.
Exceptional organizational, project management, and time-management skills with the ability to manage multiple deadlines simultaneously
Strong attention to detail with excellent problem-solving and decision-making abilities
Comfortable working directly with executive leadership while maintaining professionalism, discretion, and confidentiality
Professional appearance and demeanor with outstanding customer service skills
Ability to confidently interact with clients, venues, vendors, and business partners
Must have reliable transportation and the ability to commute to the office, client meetings, venue walkthroughs, and event locations throughout Southern California
Ability to work a flexible schedule, including evenings, weekends, holidays, and regular overtime based on business and event needs
Ability to lift up to 40 pounds and assist with event setup, installation, styling, and breakdown
Self-motivated, dependable, proactive, and able to work independently while collaborating effectively with the CEO and the event production team
Preferred Qualifications

Experience in the wedding, event production, hospitality, or luxury event industry
Experience using CAD software to create event layouts, floor plans, or event renderings
Experience creating 2D or 3D event concepts and design presentations
Knowledge of printing processes, large-format graphics, and production-ready artwork
Familiarity with event rental software and inventory management systems
Experience sourcing vendors, negotiating pricing, and coordinating event logistics
Bilingual in English and Spanish is preferred but not required
Experience with photography, videography, social media management, or digital marketing is a plus
Pay Range: $30.00-35.00 per hour, depending on experience, qualifications, and portfolio.
Employment Type: Full-Time
Opportunities for professional growth and advancement
Hands-on experience working directly with the CEO on luxury weddings, corporate events, and high-profile productions
Creative, collaborative, and fast-paced work environment
Ongoing training and development

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