Bid/Proposal Coordinator

Bid Coordinator (Contract-to-Hire)Location: Westlake, OH Job Type: Contract-to-Hire Pay: $18–$22/hour Schedule: Full-time, Monday–Friday, 40 hours/week Work Environment: 100% On-SiteAbout the OpportunityWe are seeking a highly organized and detail-oriented Bid Coordinator to join a growing team that supports government and municipal contract opportunities. This is an excellent opportunity for an administrative professional who enjoys managing multiple priorities, meeting deadlines, and working in a collaborative team environment.No prior bid experience is required. We are willing to train a strong administrative candidate with excellent attention to detail, time management skills, and a willingness to learn.Key ResponsibilitiesResearch, review, and prepare responses to government and municipal bid solicitations.Ensure bid submissions are accurate, complete, and submitted by required deadlines.Gather and organize bid documentation, specifications, addenda, and supporting materials.Prepare bid packages and coordinate submission schedules.Complete bid bonds, insurance certificates, and compliance-related documentation.Manage multiple bids simultaneously while maintaining strict deadlines.Monitor procurement portals, bid platforms, email, and mail communications for opportunities and updates.Collaborate with internal teams regarding pricing, product availability, compliance requirements, and bid questions.Maintain vendor registrations, certifications, renewals, and prequalification documents.Conduct follow-up activities related to bid awards, bid tabulations, and competitive intelligence.Qualifications1+ year of administrative support experience in a professional office environment.Strong organizational and multitasking skills.Excellent attention to detail and accuracy.Ability to manage competing priorities and meet deadlines.Team-oriented mindset with a willingness to assist others when needed.Proficiency with Microsoft Office, including Outlook and Excel.Experience with procurement systems, bid portals, or government contracting is a plus, but not required.High school diploma or equivalent required; college degree not required.What We're Looking ForThe ideal candidate is:Detail-oriented and deadline-driven.Comfortable handling a high volume of work.Quick to learn new processes and systems.A strong communicator and team player.Able to work independently while maintaining accuracy and compliance.Schedule & Work EnvironmentFull-time, 8-hour shifts.Flexible start time between 7:00 AM and 9:00 AM.Consistent daily schedule required.Business casual dress code.On-site training and onboarding provided.Pay Details: $18.00 to $22.00 per hourEqual Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply