Studio Opening Coordinator Job at Jobtailor in Oklahoma City

Serve as the operational right hand to the Director of New Studio Openings
Keep projects on track and manage day-to-day administrative workload and milestone tracking
Prepare agendas, recaps, and meeting notes for key stakeholder meetings
Maintain organized project documentation and shared drive
Coordinate across cross-functional partners on behalf of the Director of NSO
Support and update calendars
Track opening milestones and completion rates and follow up with team members
Update opening checklists across multiple simultaneous studio projects
Coordinate ordering and vendor schedules leading up to opening day
Serve as point of contact for studio-level workstreams as needed
Ensure studios are set up according to brand standards and plans
Travel to new studio locations during opening week as Development Team Point of Contact and Turnover Captain
Receive and unpack shipments; stage and arrange fixtures, furniture, and retail alongside the operations team
Walk the space against a detailed opening checklist and document post-open needs
Ensure brand standards and lookbook requirements are met before opening day
Escalate and help resolve construction, FF&E, and operational issues on the ground
Capture photos and written notes to document the opening process for future playbook refinement
Requirements 2-4 years of experience in operations, project coordination, or executive support
Exceptional organization and follow-through
Comfort managing multiple concurrent projects with shifting priorities
Exceptional communication and interpersonal skills
Ability to work collaboratively across departments
Experience in retail, hospitality, meeting brand standards, and/or visual merchandising
Experience supporting a senior leader in a fast-paced environment
Proficiency in Microsoft Office Suite
Ability to travel to oversee openings (50%)
Core Competencies Demonstrates strong project coordination and operational support capabilities, with a focus on maintaining brand standards and effective communication across cross-functional teams. Proficient in managing multiple projects simultaneously while ensuring timely completion and adherence to organizational goals.
Highest-signal resume keywords Project Coordination
Operational Support
Microsoft Office Suite Proficiency
Exceptional Organization
Interpersonal Communication
ATS Optimization Keywords Soft Skills Exceptional Organization
Follow-Through
Collaborative Work
Communication Skills
Interpersonal Skills
Industry Keywords Operations
Project Coordination
Retail
Hospitality
Brand Standards
Visual Merchandising

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