Communications and Community Engagement Specialist

Communications And Community Engagement Specialist (Technician)

The Communications and Community Engagement Specialist (Technician) is responsible for creating and/or editing content for a host of district communication outreach tools including, but not limited to, social media pages, website pages and newsletters. The specialist is responsible for coordinating the production of publications, maintaining the communications and community engagement budget, and assisting in the creation of communications editorial calendars and communication plans. The specialist also coordinates special events, meetings, and oversees volunteer coordination and the screening of volunteer background check applications. Will assist with translation and/or communication using second language skills when possible.
Minimum Qualifications:
High School diploma or equivalent required. Associate's or Bachelor's degree preferred or equivalent work experience
Ability to read, write, and speak Spanish preferred
Criminal Justice Fingerprint Clearance and Current First Aid/CPR Card
Special Knowledge/Skills:
Communicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation)
Operating standard office equipment as well as computer programs and applications (e.g. email, system applications, word processing, database, spreadsheet, desktop publishing etc.)
Knowledge of Macintosh operating systems
Proficiency with Excel and Microsoft Word required
Familiarity with Google Docs, Gmail, and Google calendar and knowledge of iMovie and Final Cut Pro is a plus
Ability to respond effectively to multiple conflicting priorities, continuously prioritizing and reprioritizing projects and situations and to respond to unexpected changes
Has demonstrated ability to effectively utilize time and to accomplish tasks and has demonstrated ability to work independently without supervision as well as work effectively in a team setting
Is able to effectively utilize current and advanced technology tools to enhance effective public relations
Is a self-starter who has a demonstrated record of being pro-active
Outstanding ability to exercise judgment and make decisions without definitive guidance or direction
Ability to present a professional and positive image
Ability to produce accurate written content under tight deadlines
Has demonstrated an absolute commitment to the value of public education, demonstrated integrity and excellent human relations and leadership skills, and has demonstrated adherence to confidentiality requirements
Major Responsibilities and Duties:
Creates regular, relevant written and video content for district webpage and social media pages
Composes and designs documents (e.g., correspondence, agendas, minutes, flyers, E-newsletters, print newsletters, brochures, fact sheets, etc.) and prepares presentation materials (PowerPoint, Excel charts, etc.) for the purpose of communicating information to internal and external audiences
Assists with the management of the district's Key Communicator Network
Coordinates special events
Evaluates situations (e.g., involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
Processes documents and materials (e.g., schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties
Creates, updates, and maintains specified pages and information on district and school websites
Serves as website facilitator for district website
Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required
Demonstrates prompt and regular attendance
Processes criminal background checks
Maintains database of volunteers and provides support as needed in the management of volunteers
Handles sensitive material in a confidential manner
Coordinates Communications and Community Engagement Office Budget
Perform other duties as assigned
Other Job Functions:
Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
Requires periodic early morning, evening, and weekend hours to set-up for meetings and assist administrators
Physical Requirements:
Ability to: Sit, stand or walk for prolonged periods of time
Talk and hear conversations
Use precise control of fingers and hand movement, often in a repetitive movement such as keyboarding
Reach for and handle objects
Use close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
Regularly focus on a computer screen
Bending, stooping, kneeling and lifting up to 15-45 pounds may also be required on occasion
Workplace Expectations:
Maintaining regular and punctual attendance
In case of an absence site and/or district protocol for reporting absences is followed
Maintaining appropriate confidentiality regarding information relating to students, staff, and district operations
Dress in a professional and appropriate manner for the assignment and the work setting
Exercising prudent judgment
Work independently in the performance of routine duties
Follow all District policies and work procedures
Utilize the District's electronics systems and applications only for purposes related to the position
Participate in required meetings and trainings related to the position
Interpretation, translating documents, and/or communicating orally in the second language may be required
Cultivate and model a respectful working and learning environment
Applicants with culturally diverse backgrounds are strongly encouraged to apply. All employees hired by the school district into a position not requiring licensure must be fingerprinted and have a criminal history check completed. The cost is $71.50 and is the responsibility of the employee. This employment is considered probationary pending return of the criminal records check from the FBI and Oregon State Police through the Oregon Department of Education. Gresham-Barlow School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any educational programs, activities or employment. Gresham-Barlow provides equal access to individuals with disabilities. An Equal Opportunity Employer