Part Time Account Specialist I - Medicaid and Health Services

Part Time Account Specialist I - Medicaid and Health Services
Columbia Gorge Education Service District (RG9) CENTRAL OFFICE - THE DALLES, Oregon Open in Google Maps

This job is also posted in Columbia Gorge Education Service District

Job Details
Job ID:

5889739
Application Deadline:

Posted until filled
Posted:

Aug 17, 2026 7:00 AM (UTC)

Starting Date:

Immediately

Job Description
Job Title:

Accounting Specialist I

Assignment:

Health Services

Reports To:

Director

Evaluated By:

Director

FLSA Status:

Non-Exempt

Work Year: .6 FTE of 200 Day Contract (120 8hour Days)

Wage: $23.91 - $31.47 per hour (Legacy Class A)*

*The salary reflected is based on the current salary schedule. Compensation is subject to change upon ratification and implementation of the 2026-29 Collective Bargaining Agreement. Any negotiated salary adjustments, including retroactive adjustments if applicable, will be applied in accordance with the terms of the ratified agreement.

JOB SUMMARY

The Accounting Specialist I provides foundational accounting and financial support services to the Health Services Department, with primary responsibility for supporting Medicaid and administrative assistant to Health Services Administrator. This position performs routine to moderately complex accounting tasks in accordance with established procedures and timelines and provides direct operational support to the Whole Child Nurse Administrator.

The Accounting Specialist I role emphasizes accuracy, timeliness, confidentiality, and adherence to fiscal controls. Work is performed with increasing independence as knowledge and proficiency grow, while operating within established policies, procedures, and internal controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Processes accounts payable, accounts receivable, and related Medicaid financial transactions in accordance with district policies and procedures.

Records and reconciles receipts to ensure accurate and complete accounting of district funds.

Assists with grant budget tracking to ensure expenditures align with grant guidelines and timelines.

Provides backup support for payroll and accounts payable functions as assigned.

Assists with preparation of financial documentation for audits, pre-audits, and internal reviews.

Works with auditors by compiling records, reports, and supporting documentation as requested.

Maintains accurate, organized, and audit-ready financial records.

Supports preparation of periodic financial reports for internal use and board reporting.

Communicates with program directors, administrative assistants, and department staff regarding account balances, expenditures, and procedural questions.

Maintains confidentiality and exercises professional judgment when handling sensitive financial and personnel information.

Participates in professional development to maintain and improve accounting knowledge and skills.

Ability to travel between work sites/locations; must provide own reliable transportation.

Reports safety, sanitary and fire hazards immediately to the supervisor.

Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict in a professional manner.

Communicates clearly with coworkers and other staff.

Dress appropriately for the position.

Understands, follows, and applies all relevant ESD policies and procedures

Provide impeccable customer service.

Appropriately maintains and secures confidential records and inquiries.

Professionally represents the school and the ESD in interactions with parents, community, staff, and students.

Maintains and secures confidential records and information in accordance with applicable laws and policies.

Attends work daily as assigned and is punctual.

Adheres to the daily schedule as assigned by the supervisor.

MARGINAL DUTIES AND RESPONSIBILITIES

Files documents and records according to predetermined classifications, maintaining alphabetical index, and cross references files.

Attends in-service training as required.

Attends staff meetings.

Completes online training courses as required.

Assists with special accounting projects or short-term assignments.

Provides coverage for other accounting staff during absences or peak workload periods.

Performs incidental clerical or administrative support related to financial operations.

SUPERVISORY RESPONSIBILITIES
All ESD employees have some responsibility for supervising students and assisting in maintaining a safe environment.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. The equivalent combination of experience, training, certification, education or degree that provides the required knowledge, skills and abilities may be used as an alternative to prerequisites. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education & Experience

High school diploma or equivalent required.

Associate’s degree or coursework in accounting, business, or a related field preferred.

Vocational or technical training in accounting or bookkeeping may be substituted for formal education.

Minimum of two years of experience in bookkeeping, accounting, or related financial work preferred.

Knowledge, Skills, and Abilities

Working knowledge of basic accounting principles and financial systems.

Ability to perform accurate data entry and reconcile financial records.

Strong organizational skills and attention to detail.

Ability to communicate effectively in written and verbal formats.

Ability to prioritize tasks and meet deadlines with minimal supervision.

Demonstrated integrity and ability to handle confidential information appropriately.

Proficiency with spreadsheets, accounting software, and standard office technology.

Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit.

Ability to communicate fluently verbally and in writing in English. Ability to effectively present information and respond effectively to questions in one-on-one, small group situations to students and other school staff. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and governmental regulations. Ability to write routine reports and correspondence.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in a variety of situations. Ability to comprehend, interpret and explain pertinent laws, rules, regulations, policies, and procedures.

General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets, accounting and word processing software. Ability to proficiently use the above software programs. Ability to create graphs and charts in spreadsheet software. Ability to type accurately and proficiently.

Ability to appropriately communicate with students, teachers, administrators, parents and members of the community and others including vendors, law enforcement and other agencies. Ability to exercise good judgment and work in an environment with constant interruptions.

Licenses & Clearances

Criminal Justice fingerprint clearance and successful background screening.

Valid Oregon Driver’s License may be required depending on assignment.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus and peripheral vision.

Physical Requirements:

N = NEVER Not Present

O = OCCASIONALLY Occurs up 1/3 of the time

F = FREQUENTLY Occurs 1/3 to 2/3 of the time

C = CONSTANTLY Occurs 2/3 or more of the time

Stand/Walk

O

Squat

O

Sit

F

Climb Stairs

O

Drive

O

Lifting 10 lbs

O

Single Grasping

C

Lifting 25 lbs

O

Pushing and Pulling

O

Lifting 50 lbs

O

Fine Manipulation

F

Lifting 75 lbs

N

Bend

O

Lifting 100 lbs

N

WORK ENVIRONMENT
The work environment is primarily an office setting within a school or educational service district. Work involves regular use of computers, accounting systems, and standard office equipment. The noise level is typically low to moderate. The position requires extended periods of sitting and repetitive hand use. Occasional travel to district sites or meetings may be required. The role may involve exposure to confidential financial and personnel information requiring discretion and adherence to internal controls.

OTHER
Mandatory Child Abuse Reporting

As mandatory reporter (ORS.419b.010), you are required to immediately report to Law Enforcement and or Department of Human Services, any instances of suspected child abuse. See ESD Board Policy for reporting requirements.

Note:

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The ESD may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable, pursuant to Collective Bargaining Agreement.

Prepared By: CAS Prepared Date: December 9,2025

Reviewed By: CGJC Review Date: December 16,2025

Approved By Committee: December 16,2025 Adopted Date: December 31, 2025

Agreement

I have read and received a copy of this job description. I understand the expectations required for this position and that a copy of this job description will become part of my personnel file.

______________________________________ _______________________________________

Employee Signature

Date

Position Type:

Part Time .60 FTE

Salary:

$23.91 to $31.47 Per Hour

Job Categories:

Administration > Business/Finance

Support Staff > Accounting/Bookkeeping

Support Staff > Administrative Assistant

Support Staff > Secretary

Job Requirements

At least 1 year(s) of relevant experience preferred.

Citizenship, residency or work visa required

Contact Information

Gina Velasco , Whole Child Nurse Administrator

CENTRAL OFFICE

Email: gvelasco@cgesd.k12.or.us

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