Ad Operations Coordinator, Podcast I Part-Time

Role: Ad Operations Coordinator [Part-Time]

Salary: $42,500

Location: Los Angeles

Role Overview
Higher Ground is seeking a Ad Ops Coordinator to support the successful execution of podcast ad campaigns across Higher Ground's network. This includes keeping campaigns on schedule, coordinating with external production teams, managing creative assets, and supporting the Managing Producer in troubleshooting any ad delivery challenges.

This position is well suited for an organized, strong communicator with at least two years of professional experience in podcasting or digital media. The ideal candidate will have a solid understanding of content and show production workflows, along with familiarity with internal systems. It’s a great opportunity for someone early in their career in media, advertising, or partnerships who is eager to deepen their understanding of podcast operations and monetization.

Responsibilities
Campaign & Ad Scheduling

Own the ad calendar across assigned shows, keeping insertion orders, scheduling confirmations, and host deliverables moving without gaps

Coordinate pre-roll, mid-roll, and post-roll scheduling with hosts and producers, staying ahead of deadlines before they become problems

Track ad read deliverables across external production teams and keep the Managing Producer informed of anything at risk

Creative & Asset Management

Get the right materials — briefs, brand guidelines, talking points — into the right hands before every recording deadline

Shepherd completed ad reads through internal review, flagging quality or compliance issues early

Manage re-record requests through to resolution and maintain a clean, organized library of approved assets and past read notes

Trafficking & Campaign Delivery

Traffic dynamic ad insertions in Art19 and apply targeting parameters per campaign specs

Support DAI setup and coordination for external production partners

Monitor daily campaign delivery and surface any pacing issues to the Managing Producer before they compound

Partner Communication & Show Onboarding

Be a reliable, informed point of contact for external production partners — answering routine questions, routing what needs routing, and escalating with clarity when something needs leadership attention

Participate in and help set the agenda for regular external check-in calls

Walk new show partners through onboarding, collecting what's needed and making sure nothing falls through the cracks as a new show gets up and running

Reporting & Record Keeping

Pull weekly and end-of-campaign performance reports and shape the data into clean, clear recaps ready for partner distribution

Keep internal dashboards current so the team always has an accurate picture of what's live, what's pending, and what needs attention

Qualifications

2+ years of experience in podcast, digital media, or advertising operations

Familiarity with podcast ad workflows, including DAI and host-read campaigns

Experience with Art19 or a comparable podcast hosting and ad platform

Strong organizational skills with the ability to juggle multiple active campaigns without losing the thread

A clear, professional communicator who can hold their own with external partners and distributed teams

High attention to detail and a natural instinct for knowing what needs to move next

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