Marketing & Proposal Coordinator

This is a full-time position with an Atlanta based architectural firm. They work in various sectors and on really exciting projects with reputable organizations. In this position, you'll be responsible for:
Lead RFQ/RFP/RFQ pursuits from kickoff through submission
Review solicitation requirements and organize compliance needs
Develop proposal outlines, schedules, and responsibility matrices
Coordinate internal teams and outside consultants for deliverables
Manage proposal schedules, deadlines, and active pursuit tracking
Write/edit proposal narratives, cover letters, and marketing content
Tailor messaging and project examples to align with specific pursuits
Manage proposal graphics, formatting, layout consistency, and final production
Coordinate quality control reviews and final electronic submissions
Prepare interview presentations and shortlist materials
Assist with interview coordination, rehearsal sessions, and presentation flow
Marketing & Brand Management

Maintain and evolve firm branding standards across marketing materials
Develop brochures, qualifications packages, project sheets, and presentations
Support digital marketing efforts and social media content development
Coordinate graphics and visual communication materials for the firm
Assist with website updates, announcements, and firm communications
Support award submissions and industry recognition efforts
Help maintain consistency of firm messaging across platforms
Business Development Support

Monitor procurement websites and identify upcoming opportunities
Assist with client targeting and pursuit planning
Coordinate consultant outreach and teaming efforts
Support conference, networking, and event preparation
Track active pursuits, proposal outcomes, and marketing data
Assist leadership with strategic positioning and marketing initiatives
Marketing Operations & Coordination

Maintain proposal templates, resumes, project descriptions, and marketing resources
Organize and manage marketing file systems and content libraries
Coordinate print production, brochures, signage, and conference materials
Help improve internal marketing systems and processes
Manage multiple deadlines and priorities simultaneously
Support ongoing day-to-day marketing coordination across the firm
Qualifications:

Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, English, Architecture, or related field preferred
4+ years of marketing/proposal experience within the AEC industry preferred
Strong proposal management and organizational skills
Excellent writing, editing, and communication abilities
Strong graphic/layout sensibility and attention to detail
Ability to manage multiple pursuits and deadlines simultaneously
Comfortable working in a collaborative, deadline-driven environment
Preferred Software Experience with:

Procurement platforms and public bidding websites
What We’re Looking For:

Someone who is proactive and highly organized
Strong attention to detail without losing sight of the bigger picture
A good communicator who can coordinate across multiple teams and personalities
Someone comfortable balancing strategy, creativity, and production work
A person who can keep pursuits moving while maintaining strong design and organization under tight timelines

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