Gallery Administrator

Benefits:

Flexible schedule

Home office stipend

Profit sharing

We are seeking a highly organized and detail-oriented part-time Gallery Administrator to work directly with the Managing Director / Head Curator in coordinating the daily operations of a multi-location fine art gallery. This role is central to ensuring the smooth execution of installations, inventory management, and day-to-day administrative functions across all CA gallery locations. Up to 24 hrs / week (Tue, Wed, Thu)

The ideal candidate is proactive, communicative, and comfortable managing multiple moving parts in a fast-paced, detail-driven fine art environment.

Key Responsibilities

Coordinate and schedule daily tasks for art installers & art handlers. Also coordinate tasks with framers, and external vendors across 4 gallery locations

Serve as primary point of contact between gallery leadership and installation teams

Oversee artwork inventory management, including intake, tracking, movement, condition documentation, and location updates

Maintain accurate records related to artworks, installations, shipments, and storage

Assist in planning and executing exhibitions, installations, de-installations, and special projects

Coordinate packing, shipping, and logistics for artworks (domestic and international)

Ensure proper handling procedures and professional standards are followed at all times

Support general gallery operations including scheduling, internal communications, and administrative tasks

Maintain organized digital and physical filing systems related to inventory, certificates, condition reports, and exhibition materials

Collaborate closely with the Managing Director / Head Curator to anticipate operational needs and resolve issues efficiently

Qualifications

Prior management experience in fine art galleries, museums, auction houses, or art logistics

Strong organizational and multi-tasking skills with exceptional attention to detail

Excellent written and verbal communication skills

Ability to manage multiple priorities across different locations simultaneously

Familiarity with art handling best practices and inventory systems

Proficiency with digital tools (Dropbox, spreadsheets, inventory databases, scheduling platforms)

Professional demeanor, discretion, and reliability

Ability to work independently while functioning as part of a close-knit team

Ability to work remotely Tue, Wed, Thu (9:00 am - 5:30 pm) with some onsite work as needed.

Flexible work from home options available.

#J-18808-Ljbffr