Marketing Coordinator / Executive Assistant to the COO

Job Title: Marketing and Outreach Coordinator

Reports To: Chief Operating Officer

Department: Human Resources

Status: Full-Time

Location: Lincoln, NE

Position Summary
The Marketing Coordinator/Executive Assistant to the COO provides administrative, marketing, project coordination, and executive support to the Chief Operating Officer (COO) and A Blessing of Hope Family Services, LLC (ABOH). This position requires strong organization, time-management, communication, creativity, professionalism, and the ability to manage multiple projects while maintaining confidentiality and attention to detail.

Executive & Administrative Support

Assist with the organization of the COO’s weekly calendar, meetings, appointments, and priorities.

Maintain excellent time management, scheduling, follow-up, and project coordination.

Provide the COO with a weekly update on the status of assigned projects, upcoming events, outstanding needs, and items requiring attention.

Assist with planning and organizing All Staff meetings, employee celebrations, recognition events, and other company-wide activities.

Assist with coordination with other ABOH departments to identify operational, staffing, promotional, and resource needs and communicate those needs to the COO.

Office & Operational Coordination

Coordinate the ordering and setup of operating supplies and furnishings for new and existing ABOH offices, including signage, locks, furniture, office supplies, painting, and other facility-related needs.

Obtain and present budget-conscious purchasing options, including the specific item, price, and proposed vendor/source, for COO review and approval.

Ensure all purchase requests are submitted to and approved by the COO prior to any purchase being made.

Assist with coordinating vendors, deliveries, installations, and other office setup needs.

Monitor projects and follow up to ensure tasks are completed timely and appropriately.

Marketing & Community Engagement

Coordinate promotional meetings and outreach with DHHS caseworkers throughout Nebraska.

Develop and distribute promotional emails to caseworkers, community providers, and other professional partners.

Create and coordinate brochures, flyers, promotional materials, and other marketing resources for ABOH programs and services.

Create social media content, including Reels, TikToks, and other promotional or educational content, consistent with ABOH’s professional image.

Organize and coordinate community engagement events, outreach opportunities, and promotional activities.

Work collaboratively with ABOH departments to develop marketing materials that accurately represent their programs and services.

Assist departments in identifying opportunities to increase awareness and utilization of ABOH services.

Professionalism & Workplace Expectations

Maintain professional, respectful, and friendly relationships with ABOH employees, clients, community partners, vendors, and other professional contacts.

Maintain a high level of integrity, honesty, discretion, and confidentiality in all responsibilities.

Refrain from participating in workplace gossip, negativity, or conversations that undermine coworkers, supervisors, leadership, or the organization.

Represent ABOH in a positive and professional manner both internally and within the community.

Demonstrate good judgment, accountability, reliability, and follow-through.

Communicate concerns, challenges, and operational needs appropriately through established supervisory channels.

Maintain a solution-focused and team-oriented approach to daily responsibilities.

Core Competencies

Excellent organization and time-management skills

Strong written and verbal communication skills

Creativity and attention to detail

Ability to manage multiple projects and competing priorities

Budget-conscious decision-making and purchasing practices

Professionalism and strong interpersonal skills

Ability to work independently while maintaining communication with the COO

Strong follow-through and accountability

Ability to maintain confidentiality and exercise sound judgment

Commitment to ABOH’s mission, values, and professional standards

Proficiency with social media platforms and social media management tools, including Facebook, Instagram, TikTok, and other applicable platforms

Proficiency with Canva for creating flyers, brochures, social media graphics, presentations, promotional materials, and other visual content

Working knowledge of video editing and content creation tools, such as CapCut, Adobe Express, or similar platforms, for creating Reels, TikToks, and other short-form video content

Working knowledge of graphic design and photo-editing software, such as Adobe Photoshop, Adobe Illustrator, or similar programs

Familiarity with email marketing and communication platforms, such as Mailchimp, Constant Contact, or similar software

Familiarity with social media scheduling and analytics tools, such as Meta Business Suite, Buffer, Hootsuite, or similar platforms

Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams

Ability to learn and effectively utilize new technology, software, and digital marketing tools as needed

Benefits
Full time Benefits:

Health Insurance (70% premium covered by employer + 50% premium for their families)

Dental insurance

Vision Insurance

Sick time off - 7 days accrued per year

Paid vacation - 10 days accrued per year

Holiday Pay (4 holidays/yr)

401K + Matching

100% paid familial leave after one year of employment- 6 weeks paid

Required Availability
Monday-Friday 8-5; with occasional weekend availability

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