Art & Creative Traffic Manager Job at Her Travel in New York

Art & Creative Traffic Manager
"Art Traffic Cop" | Remote

We are seeking a highly organized, resourceful

Art & Creative Traffic Manager

to oversee the movement of creative projects from initial concept through approval, production, and delivery.

This person will serve as the organization’s “art traffic cop,” ensuring that designers, illustrators, poster artists, animators, vendors, and internal stakeholders have the information, feedback, approvals, and deadlines needed to keep projects moving.

The ideal candidate understands both creative work and project management. You should be comfortable managing multiple projects, personalities, priorities, and deadlines across merchandise, music, touring, marketing, promotions, gifting, credentials, advertising, and special projects. This is a remote position that requires proactive communication, strong follow-through, and the ability to bring structure to a fast-moving creative environment.

Responsibilities

Maintain the master art tracking spreadsheet and ensure all project information is accurate and current

Track creative projects from concept and artist selection through contracting, approvals, production, and final delivery

Move approved artists and creative partners to the Merchandise Director for contracting

Manage and coordinate graphic designers, illustrators, poster artists, animators, and other creative contributors

Assign projects, communicate expectations, establish deadlines, and monitor progress

Traffic poster art, merchandise art, advertising materials, and other creative assets through the review and approval process

Collect, organize, and communicate feedback between clients, artists, internal teams, and company leadership

Confirm that final artwork meets project specifications and is delivered in the correct formats

Identify delays, missing approvals, conflicting feedback, and other obstacles before they affect production

Support the ideation and development of creative materials for advertising, music, merchandise, marketing, promotions, gifting, credentials, and special projects

Work collaboratively with H&E team members to produce artwork, concepts, and mockups for clients

Coordinate the production of merchandise, music-related assets, flyers, advertising materials, and special projects

Use Asana effectively to assign tasks, track deadlines, document decisions, and maintain visibility across the organization

Build and maintain workflows that give key company leaders clear insight into project status, priorities, approvals, and potential risks

Create and implement creative request, review, approval, and delivery protocols

Establish scalable creative processes for new business opportunities and existing clients

Maintain organized files, project notes, creative briefs, approvals, and final assets

Participate in weekly merchandise and art calls

Participate in tour and non-tour marketing calls

Prepare project updates and follow-up items before and after meetings

Report regularly to key managerial leaders on project status, deadlines, workload, and outstanding decisions

Requirements

Experience in creative project management, art trafficking, production management, or a related role

Strong understanding of creative workflows, artwork approvals, revisions, production timelines, and final asset delivery

Experience working with graphic designers, illustrators, animators, artists, printers, or merchandise vendors

Strong proficiency with Asana, Google Sheets, Google Drive, email, and other remote collaboration tools

Exceptional organizational and project-tracking skills

Ability to manage multiple projects, deadlines, and stakeholders simultaneously

Excellent written and verbal communication skills

Ability to give clear direction and consolidate feedback from multiple stakeholders

Strong attention to detail, especially regarding deadlines, file specifications, approvals, and version control

Proactive problem-solving skills and a strong sense of ownership

Ability to work independently while remaining highly collaborative and responsive

Comfortable working in a fast-paced environment with shifting priorities

Experience in music, touring, merchandise, entertainment, or agency environments is preferred

Position Details

Fully remote position

Participation in recurring weekly video and team calls is required

Work schedule must accommodate project deadlines, production needs, and occasional time-sensitive requests

Compensation based on experience

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