Operations and Marketing Coordinator

Job DescriptionJob DescriptionHybrid / Flexible ScheduleWe’re looking for a dependable, organized, and proactive Personal Assistant & Business Operations Coordinator to join our small but growing team. This role is ideal for someone who enjoys wearing many hats — supporting day-to-day business operations, assisting leadership with administrative tasks, and helping with marketing efforts that drive growth.You’ll work closely with company leadership to keep things running smoothly behind the scenes while contributing ideas that help move the business forward.Key ResponsibilitiesExecutive & Administrative SupportProvide direct support to the business owner and leadership team — managing calendars, scheduling meetings, handling correspondence, and coordinating travelPrepare reports, organize documents, and assist with follow-up on key business initiativesServe as a point of contact for clients, vendors, and internal team membersOffice & Operations ManagementKeep business operations organized — maintain files, records, and databases (digital and physical)Oversee office supplies, vendor relationships, and expense trackingSupport bookkeeping, budgeting, and light financial reporting activitiesAssist with HR and compliance tasks as needed (onboarding, recordkeeping, etc.)Marketing & Brand SupportHelp manage company social media accounts and create content that reflects our brand voiceCoordinate email campaigns, newsletters, and basic website updatesAssist in planning and promoting company events, community initiatives, or client appreciation effortsTrack marketing performance and help identify ways to strengthen our presenceTeam & Workflow CoordinationFacilitate communication between departments and external partnersStay one step ahead by anticipating needs and helping streamline day-to-day operationsJump in wherever needed — no task too big or smallQualifications3–5 years of experience in an administrative, operations, or personal assistant role (preferably within a small business setting)Strong organization and multitasking skills with attention to detailWorking knowledge of marketing tools and platforms (social media, Canva, Mailchimp, etc.)Tech-savvy and comfortable learning new systems or softwareExcellent written and verbal communication skillsPositive, can-do attitude and ability to adapt in a fast-paced, evolving environmentBachelor’s degree in Business, Marketing, or a related field preferred (but not required)What We OfferCompetitive pay based on experienceHybrid / flexible scheduleOpportunity to work closely with leadership and make a visible impact on the businessSupportive, team-oriented environment where your ideas are valuedRoom for growth as the company expands \nCompany DescriptionHydrate HQ is the fastest growing B to B drinking water company in the USA. We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE! This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains. Over 8,000 companies have been enjoying our service and our business has doubled in the last three years. Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem.Company DescriptionHydrate HQ is the fastest growing B to B drinking water company in the USA.

We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE!

This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains.

Over 8,000 companies have been enjoying our service and our business has doubled in the last three years.

Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem.