Music Production Coordinator Job at Westminster University in Salt Lake City

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Music Production Coordinator
Salt Lake City, UT, US

Westminster University
Music Production Coordinator

POSITION SUMMARY:
The Music Production Coordinator serves as the key liaison in managing all production requirements for performances and events at the Florence J. Gillmor School of Music. This role involves coordinating logistics, scheduling, and resources to ensure high-quality and successful events. The position also requires a commitment to occasional evening and weekend work, reflecting the dynamic nature of live performances and the vibrant music community.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supervision

Hire and supervise venue technician student employees

Manage venue technician work assignments and schedules

Track student employee hours, approve hours, and managestudent employment budget allocation

Supervise contractors and external vendors as needed

Production Planning, Scheduling and Execution

Coordinate all music events in Coursedog with WPAC (Westminster Performing Arts Center) Operations Manager, including private lessons schedules, music performances and dress rehearsals, and other requestspertaining tomusic

In conjunction with applied music faculty, manage private lesson scheduling

Support WPAC scheduling processes for music ensembles, concert series, and sponsored events.

Assistand collaborate with the WPAC production teams ontechnical elements for all music productions

Attend production meetings, technical rehearsals, and performances, as assigned.

Communicate with Director of Music, Ensemble directors and other production directors to organize and implement all audio, visual,lightingand other production needs for concerts

Coordinate with WPAC Operations Manager on contracts and payments for musicians performing on the concert series, opera productions, and other guest artists

Resource and Venue Management

Coordinate with Director of Music Technology on A/V student employee work assignments and ATD Theatre/Dance for back of house student employee work assignments.

Maintain audio and visual systems in WPAC facilities

Schedule piano maintenance and other instrument and equipment maintenance.

Maintain a safe working environment, including instructing student crews in safety procedures and equipment use

Organize equipment storage areas and backstage venue spaces

Music Event Production

Provide audio-visual support for all music productions including

Music Ensembles (Opera, Orchestra, ChamberPlayers, Singersand Chorale, Jazz Ensemble, SummerSong )

Concert Series

Faculty and Student Recitals

Masterclasses

Interdisciplinary projects as needed,e.g.musical theater

Music Department sponsored projects and guest performances

Mentor assigned student A/V techniciansfor WPAC productions.

Support external music events as needed

Minimum Qualifications

Associate's degree or equivalent combination of education and experience.

Proven administrative and event production experience.

Excellent time management skills and ability to multi-task and prioritize work.

Experience with performing arts event planning and management.

High degree of accuracy and attention to detail.

Ability to work independently.

Proficient knowledge of audio-visual need in the performing arts building

Preferred Qualifications

Experience working in secondary or higher education.

Areas of experience andexpertiseincluding but not limited to:

Live or recording audio engineering.

Archive quality video recording

Classical music, jazz, and world music concerts

Front and back-of-house for live classical music productions

Additional Requirements:

Extended hours, including evenings and weekends will be required. Ability to regularly lift and/or move up to 25 pounds required

Diversity and Inclusion:
Promote an Inclusive Westminster through demonstration of the commitments include in the Westminster University Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related diversity, equity and Inclusion both individually and as related to my filed of work, profession or discipline.

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.

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