A Fare Extraordinaire is hiring: Event Design Assistant in Houston

The Event Design Assistant will support the Event Designer and collaborate with The Revaire and A Fare Extraordinaire sales teams to help bring event designs from concept through execution. This role assists with design boards, vendor sourcing and orders, event details, administrative organization, and on-site installations. The ideal candidate is creative, highly organized, detail-oriented, and excited to develop their knowledge of event design, vendors, venues, and production. The Event Design Assistant reports to the Director of Operations, with daily responsibilities and priorities directed by the Event Designer.
RESPONSIBILITIES Event Design & Creative Development Assist the Event Designer with developing creative and cohesive event designs
Create and update design boards in Canva
Assist with customizable items, day-of-event items, and paper goods
Help ensure designs and selections are consistent with client expectations and brand standards
Maintain organized samples, design materials, and event inspiration
Stay current on event, fashion, and design trends
Prepare materials and samples for client design meetings
Attend client design meetings and site visits as needed
Assist with documenting selections, changes, and follow-up items from meetings
Communicate event design details and updates internally with the Event Designer and sales teams
Help ensure design information is organized and available to the appropriate team members
Request vendor quotes, availability, product information, and samples
Assist with placing vendor orders as directed by the Event Designer
Track vendor orders, confirmations, revisions, and delivery information
Reconfirm event orders prior to event dates
Maintain current knowledge of vendor products, inventory, and offerings
Help maintain organized vendor contacts and resources
Develop knowledge of Houston-area rental, floral, AV, tenting, lighting, and production vendors
Event Execution & Logistics Assist with event installations and breakdowns
Confirm delivered items against event orders and communicate discrepancies
Assist with placement and styling of event design elements
Help ensure design details are properly executed and maintained throughout installation
Develop knowledge of Houston-area venues, including loading procedures, access requirements, and venue specifications
Systems & Administration Ensure design information is accurately entered and maintained in Caterease database
Receive, review, and upload confirmed vendor tickets to Caterease files
Maintain organized digital and physical files for each event
Track deadlines, outstanding orders, approvals, and event-related follow-up
Assist with vendor payment documentation and coordination with Accounting
Maintain organized daily, weekly, and monthly task lists and reprioritize as event needs change
Marketing & Brand Alignment Communicate event photography opportunities to the Event Designer and Marketing
Develop Canva and graphic design skills to better support design needs
Help identify completed events and design details that may be valuable for marketing content
Organization & Professional Practices Work efficiently within established deadlines
Demonstrate strong attention to detail and follow-through
Manage multiple events and priorities simultaneously
Communicate proactively when questions, changes, or challenges arise
Collaborate with coworkers across departments to support successful events
Maintain a professional and positive presence with clients, vendors, and coworkers
SKILLS & EXPERIENCE Event, hospitality, design, or related experience preferred
Strong interest in event design and willingness to learn
Highly organized with strong attention to detail
Ability to manage multiple projects and deadlines
Strong written and verbal communication skills
Comfortable working collaboratively in a fast-paced environment
Experience with Canva preferred
Experience with Adobe Photoshop, Illustrator, or InDesign is a plus
Familiarity with Houston venues and event vendors is a plus
Ability and willingness to participate in physical event installations and breakdowns
DESCRIPTION OF PACKAGE This is a full-time, salaried, exempt position
Office hours are Monday – Friday, 9 AM – 5 PM
Nights and weekend work required based on event schedule
Health, vision, dental and life insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered

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