Tradeshow and Marketing Administrator

The Tradeshow and Marketing Administrator supports and coordinates Landmark's tradeshow and event program across North America. This role manages all aspects of event participation, including budgeting, logistics, shipping, packing, inventory management, registrations, hotel arrangements, vendor coordination, and post-event reporting.
This role will coordinate multiple events simultaneously, maintain a 3-6 month planning horizon, and ensure event requirements, deadlines, and logistics stay on schedule. Marketing administrative support will serve as a secondary responsibility, assisting the business development teams with administrative tasks.
Responsibilities and Duties Coordinate North American tradeshows, conferences, and industry events from initial planning through post-event closeout
Maintain the annual tradeshow calendar, ensuring deadlines, exhibitor requirements, registrations, accommodations, logistics, and event preparations are completed on schedule
Research and provide information on tradeshows and industry events identified by the business development team, and gather feedback regarding participation and effectiveness
Track and monitor event spending against established budgets, maintain cost records, monitor performance, and help identify cost-saving opportunities
Coordinate booth setup, teardown, labor, furnishings, electrical, freight, shipping, and other event requirements
Serve as the primary liaison with tradeshow organizers, freight providers, service contractors, and other event vendors
Coordinate the preparation, quality control, inventory management, packing, shipping, tracking, and return of tradeshow displays, promotional materials, and giveaway items
Troubleshoot shipping, logistics, and exhibitor service issues as they arise
Provide administrative support to business development and marketing teams, including coordinating materials, maintaining records, preparing reports, and assisting with special projects
Perform other duties as may be assigned by the Supervisor
Requirements Education: High School Diploma or GED required
Experience: Two to five years of experience in event coordination, trade show administration, logistics coordination, marketing administration, project administration, or a related role
Certifications/Licenses: Valid driver's license
Reliable transportation for travel between offices, warehouses, and event locations
Knowledge, Skills, and Abilities: Skilled in Microsoft Office Suite, particularly Excel, Word, and Outlook
Excellent written and verbal communication skills
Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
Ability to work independently and proactively manage priorities

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