Studio Operations Coordinator Job at Business of Home in New York

Studio Operations Coordinator

Lauren Carlucci Studio is a New York based residential interior design studio creating highly personal, layered interiors with an emphasis on craftsmanship, materiality, and thoughtful detail. We are seeking a highly organized Studio Operations Coordinator to support studio operations and residential projects. Working closely with the Principal, this person will manage project administration, procurement coordination, scheduling, and financial tracking. This is primarily an operational and administrative role for someone who enjoys logistics, spreadsheets, systems, and keeping projects moving. Responsibilities include:
Maintain project files, schedules, meeting notes, decision logs, and follow-up items.
Coordinate meetings and track deadlines, approvals, and outstanding information.
Maintain procurement records in Studio Designer, including quotes, proposals, purchase orders, and order tracking.
Track client approvals and funding, place approved orders as directed, and verify order confirmations and specifications.
Follow up on production and delivery timelines; coordinate freight, receiving, storage, and installation logistics.
Manage damages, claims, replacements, and credits through resolution.
Coordinate with vendors, workrooms, fabricators, and trades on samples and custom production.
Maintain budgets and assist with invoice reconciliation, payment tracking, and financial reviews alongside the bookkeeping team.
Improve studio procedures, templates, checklists, and internal resources.
Support sample-library organization, installations, photography, and project closeout.
The position offers exposure to design-studio activities, with a primary focus on operations and administration. Compensation: $30-$40 per hour, commensurate with experience. Exceptional candidates with significant procurement, operations, or Studio Designer experience may be considered above this range.